Executive Assistant

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $65,000 - $75,000

Position Summary

The Department of Pediatrics is seeking an Executive Assistant to join our team in a full-time position to work within the Division of Neonatology.

The Department of Pediatrics at the Vagelos College of Physicians & Surgeons of Columbia University is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. The Department of Pediatrics is committed to innovation and excellence in clinical medicine, education, research, community health, global health, and the development of our faculty and staff.

Reporting directly to the Division Director of Neonatology in the Department of Pediatrics, the Executive Assistant will manage the day-to-day operations of the Director's agenda and projects.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. We apply the same rigor in our commitment to fostering an inclusive, thriving community and caring for our employees and their loved ones. We offer immediate eligibility and invest in our employees' families through comprehensive Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits.

"Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process."

Responsibilities

• Responsibilities include but not limited to:




• Serving as a Liaison between the division directors, Chair's and Vice-Chair's offices and various Columbia University Administrative and NYPH administrative offices.
• Providing calendar management and scheduling support.
• Assisting with travel arrangements and all related activities.
• Processing and tracking expenses incurred by Division Director.
• Assisting with the administrative tasks of grants management including, but not limited to, maintaining updated documents, tracking deliverable dates and interfacing with assigned grants manager.
• Coordinating Neuroplacentology International videoconferences, including communication with all speakers and participants, pre-conference testing of video software, maintenance of all slide presentations and recordings.
• Coordinating faculty dinners and recruitment.
• Maintaining and updating the Director's credentials and travel documents.
• Coordinating and organizing speaking engagements.
• Assist with Pediatric website updates.
• Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience required; plus three years of related experience.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.