Lead Administrative Support Associate

East Carolina University ( ECU, https://www.ecu.edu), a member of the 17-campus University of North Carolina System, is committed to being a national model for student success, regional transformation, and public service. Through education, research, health care, community engagement, cultural enrichment and more, ECU enhances the quality of life for our students, our state, and our world, and launched an exciting strategic plan for 2023-2028, Future Focused - Innovation Driven ( https://strategicplan.ecu.edu). ECU enrolls about 28,000 students annually, with over 5,500 pursuing graduate and professional degrees. ECU is classified as a R2-Doctoral/Research-intensive University and is located in Greenville, NC (pop. 92,000), which lies 80 miles east of Raleigh and a short distance to the Atlantic coast. A thriving small city and regional center for education, health, and the arts, Greenville offers a college-town atmosphere and is a great place to live, work, play, and visit. It has a cost of living more than 10 percent below the national average and boasts a vibrant Uptown district with restaurants, breweries, and shopping. Greenville hosts a variety of festivals throughout the year and offers numerous recreational opportunities, including access to the Tar River, more than nine miles of greenways, nearly 30 parks and recreational facilities, and a growing arts scene.

The Department of Biology ( https://biology.ecu.edu) at ECU is one of 16 academic departments in the Thomas Harriot College of Arts and Sciences ( https://thcas.ecu.edu/). Both the department and the college seek to create an environment that fosters the recruitment and retention of our student body, faculty, staff, and administration and works to increase access to higher education by building a culture of care, belonging, and opportunity. Departmental personnel conduct work in four buildings on campus but the administrative home of the department is the new Life Sciences and Biotechnology Building.

The Department of Biology at ECU is heavily engaged in supporting ECU's teaching, research and service missions. The department is home to more than 1,300 undergraduate majors (BS and BA in Biology and BS in Biochemistry) and biology personnel instruct more than 17,000 students each academic year. Faculty in the department are committed to providing high-impact training in research to undergraduate, Masters ( https://biology.ecu.edu/graduate-studies/) and Doctoral-level ( https://idpbbc.ecu.edu/) students. Faculty are actively engaged in research. On an annual basis faculty generate approximately $2-3 million in new grant awards and expend approximately $1.5 million in direct research costs. The Department offers several core support services (e.g., Genomics Core Facility, Environmental Research Lab, Imaging Core facility and greenhouse) and is committed to both professional and public service and collaborates with several internal and external partners.

The Department of Biology is seeking to hire a lead administrative associate. This position reports directly to the Department Chair and serves as the supervisor of four administrative staff. Primary duties and their approximate effort allocation are budgeting and finances (30%), personnel administration (25%), assistant to the chair (30%) and supervision of administrative staff (15%). Examples of effort in budgeting and finances include managing and reconciling departmental budgets, providing requested financial reports to the chair and the college, coordinating all financial operations in the department, analyze and make recommendations regarding fund sources for purchases and services, work with our grants/travel specialist on any necessary reallocations of grant funds, and manage ProCard Chrome River Reports and submissions. Examples of effort in personnel administration include management of online timecards and processing all SHRA and EHRA personnel paperwork. Examples of effort associated with assistance to the chair include departmental correspondence, scheduling departmental activities, recording minutes of meetings, coordinating with administrators and faculty, and maintenance of chair's calendar. Examples of effort associated with supervision of administrative staff include managing the workflow through our departmental offices by coordinating efforts with other administrative staff and develops and maintains efficient filing system for tracking all office operations.

The departmental budgets are large and complex, requiring management of funds from the state, foundations, facilities and administration funds, special funds and external grants. The position requires an effective multi-tasker who is well organized. The individual in this position communicates with almost all administrative offices on campus as well as other academic departments and therefore requires the individual to have strong interpersonal skills and ability to communicate effectively in both writing and verbally.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

None.

Experience with finance, personnel processes, and grant support. Experience with processes/systems common in higher education, or in a comparable setting (such as experience working in a large, diverse, fast-paced environment requiring independence, motivation, and strong judgment).

None.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.