Office Processing Assistant

1) Bachelor's degree or three years of professional experience working with students in a college or university setting.
2) Strong written and oral communication skills working with college students, parents, and colleagues. Knowledge of Student Conduct procedures and systems.
3) Ability to develop and present training sessions to students, faculty, and staff.
4) Ability to work collaboratively with an office team and colleagues from other departments.

Summary of the position:
1) Assist students, parents, and NCAT community members and others involved with the student conduct process.

2) Insure accuracy in documenting and filing of all written records related to the student conduct process.

3) Coordinate the recruitment and training of volunteers for student conduct hearing panels.

4) Serve as procedural advisor to hearing officers and hearing boards, as assigned.

North Carolina Agricultural and Technical State University is an 1890 land-grant doctoral research university dedicated to learning, discovery, and community engagement. The University provides a wide range of educational opportunities from bachelor's to doctoral degrees in both traditional and online environments. With an emphasis on preeminence in STEM and a commitment to excellence in all its educational, research, and outreach programs, North Carolina A&T fosters a climate of economic competitiveness that prepares students for the global society.

The Office of the Dean of Students seeks to promote ethical conduct and responsible student behavior by educating the student on expected standards of behavior. This office further assists the student to consider in advance the consequences of behavioral infractions and to maturely accept accountability for his/her behavior.

The Office of the Dean of Students assists the Office of the Vice Chancellor for Student Affairs in the overall administration of the Division of Student Affairs, which includes student services, student life, and student development for undergraduate and graduate students. The office strives to promote campus safety and harmony by maintaining an environment consistent with the educational purposes and operations of the university.

The Dean of Students serves in an advocacy role to improve student life through cooperation and collaboration with the university community. The Office of Judicial Affairs/Student Conduct is responsible for the day-to-day administration of the university student conduct processes and procedures.

Responds to Incident reports from and interacts (in person, telephone, and email) with students, staff, faculty and parents.

Interacts and coordinates with campus volunteers who serve on student conduct panels.

Drafts letters to students and staff concerning student conduct matters.

Process and maintains all student disciplinary records in a comprehensive and confidential manner.

Downloads all Student Incident Reports from submitted Incident Reports, and disseminates to Dean of Students and/or Director of Judicial Affairs/Student Conduct.

Reviews, verifies, and releases student Disciplinary Records with the signed consent from students as requested by students to employees, schools, state bar, student organizations for membership.

Handles distribution and processing of documents for Hearing notice letters to the people who are involved in the hearing process and the disposition as it relates to FERPA.

Maintains accurate paper filing of the contents of student Disciplinary file folders, Community Service Records, Release of Information Forms, and recordings of Hearings.

Prepares and provides reports to Dean of Students and/or Director of Judicial Affairs/Student Conduct on all student contact with the student conduct office.

Uses all modes of communication (phone, email, paper, and written) to keep students, staff, and parents, when appropriate, abreast of matters related to the student conduct process.

Utilizes the Judicial Records Management System for the filing and retrieval of Student Disciplinary information into and from the Judicial Records Management System.

Acquires statistical data on Student Discipline from the Judicial Records Management System

Makes campus community service assignments resulting from sanctions and monitors the progress.

Assigns and monitors community service work program involving students who are referred back to the University by the Court System to complete their assigned by the Director of Student Judicial Affairs and/or the Dean of Students in the accomplishment of the mission of the Dean of Students Office.

Monitors and trains supervisors of temporary and student workers on Web Time Entry.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more;