Marcom Project Coordinator

Utah State University
$22.00 Per Hour
United States, Utah, Logan
Dec 17, 2024
Marcom Project Coordinator Requisition ID: 2024-8667 # of Openings: 1 Location: US-UT-Logan Category: Program Management & Support Position Type: Non-benefited (hourly) Part-Time Job Classification: Non-Benefited College: Caine College of the Arts Department: Dean-Caine College of the Arts Advertised Salary: $22.00 Per Hour Overview Reporting to the Director of Marketing & Communications, this role supports the college's vision by coordinating and executing strategic marketing initiatives across its departments. The position involves managing event and campaign tasks, ensuring smooth collaboration between the marketing and communications team, faculty, and campaign stakeholders. The primary focus is on arts events, requiring a candidate who understands how to deliver exceptional guest experiences while identifying opportunities to enhance engagement. This is a part-time position consisting of 29 or fewer hours a week. This position is eligible for hybrid work within the state of Utah. Responsibilities 40% Project Coordination Coordinate project management tasks with marketing and communications specialists to ensure timely execution and adherence to deadlines. Assist the Director of Marketing and Communications with project coordination and implementation of marketing strategies. Act as a liaison between the marketing team and Event Services (Box Office and Front of House) to ensure event assets (e.g., programs, displays, handouts, etc.) are delivered appropriately. Collaborate with Front of House managers to enhance audience experiences, including QR code scanning, distributing promotional materials, and integrating perks or entertainment at events. Manage and coordinate projects for conferences and other non-event campaigns. Assist in planning and coordinating with Event Services for vending needs, including refreshments, decorations, and promotional activities. Work with the Box Office to set up ticketing processes, create event links for online calendars and other platforms, and support related marketing campaigns. Help develop and refine processes for asset delivery in collaboration with the Director. Partner with the Director to enhance ticketing experiences for both the USU community and the general public. Support improvements to the online event experience, including refining information access, ticket purchase processes, and event listings. Execute tasks to support marketing campaigns tied to events, box office operations, or audience-related initiatives. Assist in developing materials and strategies for collaborating with external partners. Other duties as assigned. 30% Distribution Assessment and Execution Lead the discovery and implementation of communication channels, including managing contacts, login credentials, accounts, and the submission of content. Post content to online platforms such as the event calendar, social media, and other digital outlets. Update and maintain web content for the Caine College of the Arts (CCA). Assist in updating web content for individual departments within the college. Coordinate with marketing, communications, and graphic design teams to update content and materials for advising, recruitment, or other supportive purposes. Distribute content to TV monitors, digital platforms, and other designated locations to raise awareness. Other duties as assigned. 20% Project Research & Planning Analyze campaign outcomes using metrics such as trackable codes, attendance figures, and other performance indicators to evaluate success. Prepare project result assessments, sharing outcomes with faculty and stakeholders. Provide recommendations for future efforts to event contacts and the marcom team. Propose improvements to campaigns, marketing strategies, communication efforts, event experiences, and initiatives that support CCA goals and perception. Other duties as assigned. 10% Overall Support Edit communications content to ensure accurate use of arts terminology, cultural sensitivity, and effective storytelling. Assist in reviewing content for accuracy and proper representation of the college and its departments. Train student workers and team members on arts-related terminology, practices, and cultural norms as needed. Provide support for executing marketing and communications tasks as required. Contribute to general marketing efforts as directed by the Director of Marketing & Communications. Other duties as assigned. Qualifications Minimum Qualifications: Bachelor's Degree in either Project Management or the arts obtained, or on track to obtain within the first year of hire. Demonstrated ability managing projects, including budget awareness, execution, and coordination. Understanding of arts events, how they are conducted, and the expected experience from audiences. Strong proven experience in with visual and/or performing arts events and its necessary elements of production Experience working with students and/or student workers. Experience coordinating with a marketing department for collaborative project initiatives. Demonstrated ability to problem solve and discover new ways to enhance a program, project, or event management. Demonstrated experience and great understanding of the arts, including a demonstrated respect for its atmosphere and audience. Demonstrated experience working with faculty. Basic understanding of written communications. Basic understanding of social media and its impact on the arts audience. Ability to find and correct errors in written communications and public information. Understanding of AP style. Thorough knowledge of working with Microsoft Word, Excel, and OneDrive. Experience with project management systems like Asana. Demonstrated ability to coordinate with partners or associates to execute or align on project tasks. Preferred Qualifications: Experience working within the arts for higher education. Familiarity working with arts faculty. Familiarity with ticketing services, understanding of Paciolan a plus. Proven experience with project management including licensing, certificate, or degree in project management or a similar field. Knowledge, Skills, and Abilities: Calm and positive demeanor with the ability to conduct project execution in a professional manner. Strong ability to organize records, files, and task assignments with due dates. Ability to handle stressful situations and think clearly under pressure with a problem-solving mentality. Autonomous self-starter with the ability to work and complete tasks efficiently unsupervised. Ability to reach out proactively and follow up with contacts and team members on tasks, needed information, and progression of projects. Ability to communicate effectively with people from various backgrounds, cultures, and with different personalities. Collaborative personality to foster teamwork and an uplifting atmosphere. Ability to oversee multiple projects simultaneously. Efficient time management. Ability to brainstorm and collaborate effectively with colleagues. Required Documents Along with the online application, please attach: 1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" 2. Writing Sample to be uploaded at the beginning of your application in the Candidate Profile under "Documents 1-10" 3. Cover letter to be typed/pasted at the end of your application Document size may not exceed 10 MB. Advertised Salary $22.00 Per Hour ADA Employees typically work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds. University Highlights Founded in 1888, Utah State University is Utah's premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price. Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu . About the Region U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU's main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute's 2022 ranking for best-performing small cities in the nation. updated 04/2024 https://careers-usu.icims.com/jobs/8667/marcom-project-coordinator/job?in_iframe=1* Notice of Non-discrimination In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies: Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266 Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266 Mailing address: 5100 Old Main Hill, Logan, Ut 84322 For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact: U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-e3a2e7b585c27e4eaec3a0fcd21b1da0