Site Project Accounting Assistant

Who We Are

Kinsley Construction is a full-service construction company that is committed to doing right by our people, right by our roots and right by you. Operating throughout the Mid-Atlantic Region, we serve clients in a variety of industries. From Building, Civil and Industrial construction, we do what it takes to get the job done and done right. If you want to leave your mark, take pride in what you do each day and create something that you can show off to your family - then join ours.

Why Kinsley Construction?

• Competitive salary and benefits package; including Single and Family Medical Insurance/Dental/Vision, Short/Long Term Disability, Life Insurance, 401K Plan with company match, (9) paid holidays, and up to (20) days PTO
• Opportunities for career advancement and professional development
• A collaborative and inclusive work environment
• A company committed to safety, quality, and integrity in all projects
• The chance to be part of a respected construction company with a long history of excellence

Summary of Position

We are seeking a motivated Site Project Accounting Assistant to join our growing team in Hagerstown, MD. This position supports accounting and administrative functions within the Kinsley Site Division, helping ensure projects run smoothly and successfully. Key responsibilities include assisting with project invoicing and payments, tracking subcontract and purchase order compliance, managing accounts payable and receivable, preparing change orders, and supporting the team with contractual documents, surety, and insurance needs.

The ideal candidate will have relevant experience, strong computer skills, effective communication abilities, and a willingness to learn in a dynamic and fast-paced environment.

Typical Responsibilities / Essential Functions

• Track subcontractor and material supplier compliance, including managing certified payroll reports for prevailing wage projects.
• Scan and enter subcontractor invoices into Viewpoint.
• Review and code material tickets and AP invoices for accuracy.
• Process weekly subcontractor payments as they are received.
• Prepare and manage owner and subcontractor change orders.
• Work with project estimators to handle documents during the bid and award processes.
• Review and request surety and insurance requirements for projects.
• Prepare monthly project billings and work with Project Managers to manage billing changes and keep accounts receivable up to date.
• Analyze project costs monthly with Project Managers to prepare for financial closing and generate job cost reports.
• Support project accountants and management teams to ensure projects finish on time and within budget.
• Perform other related duties as assigned.

Requirements

• Prior accounting experience required; construction project accounting strongly preferred.
• 2-4 year post-secondary degree preferred.
• Proficiency in computer and software skills, including Microsoft Office required; Vista/Viewpoint preferred.
• Excellent analytical, organizational, and project management skills.
• Strong organizational, oral, and written communication skills.
• Ability to work independently and effectively communicate with all personnel within the organization.
• Team-oriented, flexible, and able to work in a fast-paced, dynamic environment.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER
FEMALES, MINORITIES, VETERANS, AND INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.