Project Assistant

What You'll Do:

Tracking, Planning, and Recordkeeping:

* Establish, track, and maintain master schedule for all contracted stormwater, wastewater, and drinking water system inspection and maintenance services - > 8,000 different assets at 50+ locations.

* Schedule field activities in accordance with contract schedules for routine stormwater, wastewater, and drinking water inspection and maintenance work with field staff, clients, and subcontracting partners.

* Track and record truck and specialized equipment usage to ensure correct warehouse billing to projects.

* Maintaining and updating Cloud-based client portal documenting ongoing inspection and maintenance.

Communication and Coordination:

* Daily communication with field teams, managers, and clients to keep updated on problems, concerns, issues, surprises, and changes.

* Coordinate vehicle and equipment maintenance, PPE procurement, and capital requests.

* Solicit subcontractor and vendor bids/quotes.

Reporting:

* Submit/document and track Dig-Alert (811) tickets for renewal

* Issue and document potable water turn-off events in writing a minimum of 48 hours in advance with community and maintenance managers.

* Review all field documentation (a) for compliance, (b) for completion report, and (c) to identify and flag additional work needed and any variance to contract scope of work.

* Use field notes, photos, and submittals to draft concise work-completion reports focusing on before-and-after photo documentation to verify complete execution and compliance with the scope of work.

* Review, edit, format work-performed reports using combination of Canvas, ARTEMIS, Word, PDF, and Excel (concise reports focusing on documenting conformation with scope of work including relevant photos). Report formatting including TOC, figures, tables, photos, headers, and compilation of attachments.

* Prepare/format photo logs.

* Identify, propose, implement reporting improvements with focus on efficiency, clarity, and contract compliance.

Why you'll love working with us:

* Dynamic and collaborative virtual office environment where everyone's contributions are valued.

* Team collaboration and support.

* Company-subsidized medical, dental, and vision insurance plans.

* Company-paid life, short- and long-term disability.

* 401k match, tuition assistance, and more.

* Cross training and the ability to work on a variety of projects.

* Working with the best and brightest in the industry.

* 1,500+ employee national firm with 50+ locations across the US.

What we Need from You:

* Strong level of experience and efficiency using and formatting Word, Excel, and Adobe Acrobat.

* Fastidious attention to details and recordkeeping.

* Excellent interpersonal communication skills communicating with a wide range of personalities, including field technicians, office staff, managers, and clients.

* Experience with business communication via phone, text, email, and reports.

* Experience providing administrative/office support for service, maintenance, and construction projects.

* Proactive and adaptable personality/mindset - your initiative and creativity are essential to job success.

* College degree preferred, but not required. Experience with stormwater, wastewater, and drinking water infrastructure maintenance preferred.