Associate Registrar, Transfer and Curriculum (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $86,300 $102,000. The budgeted salary range that the University reasonably expects to pay for this position is $92,000 - $102,000.

This position is approved for Hybrid work modality.

The initial applicant re4view will take place on or around January 16, 2025. Posting will close upon selection.

To complete your application, PLEASE SUBMIT: Your Statement of Contributions to Diversity and Inclusion attached to your resume or cover letter. For information on writing this statement, click on https://hr.ucmerced.edu/hr-units/talent-acquisition/contributions-diversity-statement

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

The Associate Registrar manages multiple functions and provides primary leadership, management, planning and coordination of curriculum within the Office of the Registrar, including articulation agreements, course equivalencies, credit entry, degree audit, and catalog. Uses independent decision-making and creativity to assess, create, and enhance department business processes by using technology solutions wherever possible to streamline systems. It has a campus-wide impact for a variety of functions and represents the Office of the Registrar to campus and external organizations. Works closely with representatives from Enrollment Management offices, UC Merced Schools, the Bright Success Center, Student Business Services, Information Technology, the SIS Team, the Division of Student Affairs, and the UC Office of the President (UCOP) to properly maintain system functionality, to ensure curriculum record accuracy and integrity reflecting Academic Senate policies and procedures, as well as state and federal laws. Develops short- and long-term departmental goals. Serves as key member of the Office of the Registrar Management Team and, in the absence of the University Registrar, provides departmental and operational authority.

Key Responsibilities:

1. Directs the transfer and curriculum unit to process transfer credit articulations and application to student records. Works closely with faculty and school curriculum units as a resource to identify and remedy barriers to transfer credit evaluation and entry. Manages lower division major preparation in the Degree Audit system, ASSIST, and the catalog. Interprets guidelines to determine acceptable course, unit, and level equivalencies including major and general education credit when a course-to-course equivalency cannot be made. Oversees the development, testing, and implementation of new transfer credit-related functions, screens, and systems. Recommends operational enhancements.
2. Directs the transfer and curriculum unit in the system configuration of the degree audit system for University of California (UC), UC Merced, general education, major, and minor level requirements. Supports the end-to-end process for evaluation of degree progress by partnering with school partners. Oversees the publication of the University Catalog.
3. Makes decisions on performance, salary actions, hiring, and other human resources related issues for career staff employees, including direct reports. Manages operations and provides direction to subordinate supervisors and / or staff. Recognizes issues that have campus impact or future implications and advises campus leadership managed employees accordingly. Screens applications, interviews candidates, and recommends individuals for hire. Trains and delegates work to new and continuing employees and provide guidance on performance standards and University procedures. Independently conducts performance evaluations and makes recommendations for employee incentive awards and salary increases. Determines what discipline should be imposed for subordinates, with the authority to apply such, and/or make recommendations to the University Registrar. Develops and implements budgets for managed functions.
4. Assists the University Registrar with special projects as required. Participates in the development of strategic policy to mitigate trends. Represents the Office of the Registrar to the campus community and relevant external constituencies. Exercises initiative and judgment in determining the types of information the University Registrar requires to execute management authority and communicates such information in a timely manner. Provides for general communication with staff in other areas within the Office of the Registrar, keeping them informed of changes and deadlines. Keeps all managers well-informed of procedures by meeting and discussing problems and issues that may arise.

• Bachelor's degree in a related field from an accredited institution; and/or
• Advanced degree in related field from an accredited institution; and
• 5 years of related administrative managerial experience in a similar setting (required).
• Significant knowledge of academic programs, policies, processes, and operations in an Association of American Universities (AAU) public research university.
• In-depth knowledge of Academic Senate regulations, including student registration, course enrollments, classroom use, recording of grades, awarding of degrees, and maintenance of student records.
• Significant knowledge of Federal and California laws pertaining to the privacy rights of students and access to student information.
• Understanding of best practices in the field, and ability to recommend changes and modifications to current systems.
• Ability to assess business processes, identifies operational gaps, and implements improvements. Written and verbal communication skills. Active listening, persuasion, and negotiation skills.
• Customer service orientation. Interpersonal skills. Social perceptiveness.
• Skilled and experienced in project management and organizational effectiveness.
• Knowledge of University policies, processes, and procedures related to budget, accounting, human resources, IT, and student services.
• Utilizes excellent constituent service skills with all interactions.
• Familiar with Banner and CollegeSource vendor applications.

Background check required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7 Referrals

How did you hear about the job? (select) "other"

Additional information? (select) "other"

Specific Referral Source? (write in) first and last name of referring employee

Referring employee MUST be named on application for eligibility.