Administrative Assistant

GENERAL SUMMARY:

Provides administrative and clerical support to the assigned area(s).

PRINCIPAL JOB FUNCTIONS:

1. *Commits to the mission, vision, beliefs and consistently demonstrates our core values.
2. *Tracks and collects data from various internal sources and prepares reports.
3. *Maintains work calendars; schedules external and internal department meetings and interviews.
4. Plans and arranges travel for scheduled conferences.
5. *Records and/or transcribes minutes of meetings.
6. Provides phone coverage for the department(s); screens phone calls and relays messages in a timely fashion, and responds to callers as appropriate.
7. *Types memorandums, correspondence, department emails, policies and procedures, forms, and other monthly and quarterly reports; may type highly sensitive materials requiring a high degree of confidentiality.
8. Sorts and routes incoming department mail; delivers out-going department mail.
9. Maintains departmental files including employee files; tracks required licensure, testing or related documentation.
10. Coordinates the distribution and processing of employee evaluations.
11. *Inventories, orders and coordinates office supply purchases and deliveries with appropriate departmental and supply personnel; orders forms as needed.
12. *Communicates and cooperates with all levels of personnel.

EDUCATION AND EXPERIENCE:

High school diploma or equivalency required. Completion of two-year business school training program focusing on personal computers and general business machines preferred. Minimum of two (2) years experience in an administrative support role required. Prior experience in a comparable position in a hospital setting preferred.

OTHER CREDENTIALS / CERTIFICATIONS:

None

PHYSICAL REQUIREMENTS:

(Physical Requirements are based on federal criteria and assigned by Human Resources upon review of the Principal Job Functions.)

(DOT) - Characterized as light work requiring exertion up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.