Research Administrative Specialist

The Department of Human Oncology is recruiting for a new Research Administrative Specialist to add to our growing administrative team. This position serves as a primary point of contact for sponsored agreements, university internal funding and gift funding. Preaward responsibilities include working with principal investigators and research staff to assist in the creation of budgets and nontechnical proposal documents; prepare, route, and submit funding proposals to sponsors; assist investigators with various agreement documents and route the agreements to Research and Sponsored programs; serve as a departmental point of contact for Dean's office and campus contract reviewers.

Additionally, post-award duties will include award set up; award management to include approval of research expenses and invoicing in Workday; award reporting and closeout.

A successful candidate will demonstrate dependability, flexibility, and maturity. Candidates should be an effective communicator, have a service-oriented approach, be skilled at building interpersonal relationships, have strong multi-tasking abilities, and work independently using initiative and good judgment.

• 10% Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
• 35% Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
• 25% Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• 5% May identify funding opportunities and disseminate to principal investigators
• 20% Maintains and monitors grants and contract budgets
• 5% Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree
Preferred focus in Business Administration or Accounting.

Required Qualifications:
- At least two years of administrative experience, preferably in research administration or a related area.
- Excellent communication skills, both written and verbal, with a demonstrated ability to interact professionally and effectively with stakeholders at all levels.
- Demonstrated dependability, flexibility, and ability to work independently while exercising sound judgment.
- Strong attention to detail and accuracy in reviewing, preparing, and processing financial and administrative documents.
- A service-oriented mindset with a commitment to supporting the department's research mission.
- Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications:
- Prior experience in research administration, grant proposal preparation, or financial management in an academic or healthcare setting.
- Familiarity with pre-award and post-award processes, including budget development, sponsor guidelines, and compliance regulations.
- Knowledge of university systems such as Workday, PeopleSoft, or similar platforms.
- Proficiency in Microsoft Office Suite, particularly Excel, and other data management tools.
- Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
- Experience working collaboratively with diverse teams, including faculty, researchers, and administrative staff.
- Knowledge of federal, state, and institutional research policies and funding mechanisms.

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $56,112 ANNUAL (12 months)
Depending on Qualifications
The expected salary for this position is $62,000. Actual pay will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0).

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience, and a document listing contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.

Kirsten Gragg
kgragg@wisc.edu
608-265-3357
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Research Administrative Spec(SC029)

A53-MEDICAL SCHOOL/HUMAN ONCOLOGY/HUMAN ONCO

Academic Staff-Renewable

308043-AS