New

Financial Specialist

University of Wisconsin Madison
$22.60 HOURLY
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Jan 17, 2025
Job Summary: The School of Pharmacy is seeking a Financial Specialist to join our Business Office team. Be part of a collaborative group that values productivity and a positive work atmosphere. Under the general supervision and direction of the Business Affairs Director, this position advises on a number of fiscal transactions and will serve as the expert in a variety of financial service areas including business services, finance, procurement, and travel. This position works with all employee types throughout the school by providing guidance on business processes, financial transactions, and best practices. Apply today and join an administrative team dedicated to serving the mission of the School of Pharmacy at UW-Madison! Responsibilities: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. 20% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials 10% Creates general reporting for transactions 20% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies 10% Audits or reconciles original purchase documents with payments 10% Reallocates expenses to appropriate funding strings 10% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit 10% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences 10% Reviews transaction processing internal controls and recommends policies and procedures Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Associate's Degree Qualifications: REQUIRED * Education, training, and/or experience in business, accounting, or finance * Demonstrated proficiency with Microsoft Office Suite, including Word, Excel, and Outlook * Ability to work independently, prioritize work duties, and demonstrate effective time management to meet deadlines PREFERRED * Finance experience in an academic setting * Experience with UW Purchasing Cards * Experience with Shop@UW and/or Purchasing process * Experience with UW Expense Reimbursement process Work Schedule: Monday-Friday, regular business hours Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $22.60 HOURLY Depending on Qualifications Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; and excellent retirement benefits. Qualified candidates will earn between $47,000 - $52,000 annually, while well qualified candidates will earn between $52,000 and $56,000 annually. How to Apply: To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the required/preferred qualifications and the skills/requirements outlined in the job summary. Please keep in mind, applicants need to articulate all requirements in their cover letter and/or resume. Applicants who have preferred qualifications/skills should share those in the cover letter and/or resume as well. The application reviewers will be relying on written application materials to determine who may advance to interviews. This vacancy is being announced simultaneously with Vacancy #310659 (Financial Specialist III); please note that only one vacancy exists. Having two job postings allows the School to consider candidates with both titles for this position. Contact: Allison Miller allison.miller@wisc.edu 608-890-3683 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Financial Specialist II(FN007) Department(s): A56-SCHOOL OF PHARMACY/BUSINESS SERVICE Employment Class: University Staff-Ongoing Job Number: 310646-CP The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.