New

Receptionist General Office Support

YOH Services LLC
United States, Pennsylvania, Philadelphia
Jan 24, 2025
Receptionist General Office Support Category: Admin/HR/Accounting/Finance Employment Type: Contract Reference: BH-381603 Receptionist / Administrative needed for a contract opportunity with Yoh's client located in Philadelphia PA. Top Skills Should You Possess: 2+ years' experience in a professional office environment providing general office support Generalist serves as a key resource for internal and external clients in a WTW office. High School diploma Pay Rate - $23.00 What You'll Be Doing: Reception and Facilities Services Support Perform duties related to reception/switchboard including call and visitor handling Meet, greet and announce visitors in a professional manner Ensure visitors are identified in accordance with security procedures. Handle hoteling/visitor office space requests as required Monitor to ensure housekeeping standards are maintained Help to maintain the overall cleanliness and order/organization of the office space Provide first line support and guidance for all Facilities Services processes, systems and tools - escalate issues in a timely manner and follow up/track to ensure issues are resolved Also assists with ad-hoc requests for the office / market Monitor the local Facilities Services mailbox, responding promptly to inquiries Ensure compliance with Soft Services Standard Operating Procedures and IT Smart Hands Standard Operating Procedures Assist end users with operation of audio visual equipment Assist with checking of vendor receipts invoices; monitor and report vendor performance to Facilities Services Specialist Work with the Facilities Services Specialist, We Work Management, and outside vendors to arrange for repairs and maintenance of office furnishings, fixtures, equipment and spac Assisting in activities related to the Freespace monitoring system (checking sensors, battery replacement) Assist with Occupational Health and Safety updates (e.g., general space walkthrough for potential hazards) Perform other Facilities Services duties as identified by the FSS including special projects Escalate questions/concerns to the Facilities Services Specialist What You Need to Bring to the Table: 2+ years' experience in a professional office environment providing general office support Exceptional customer service skills Strong interpersonal skills, and the ability to deal professionally with clients, vendors and colleagues on the phone and in person Professional demeanor and appearance Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency Reliable and punctual Strong organizational skills, with demonstrated ability to multi-task and prioritize Knowledge of AV equipment and limited technology in a meeting environment A strong focus on detail and accuracy of work Strong time management skills Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate Basic knowledge of Microsoft Office suite and Outlook Willingness to participate in daily hands-on room set-up, breakdown, clean-up Heavy lifting required - Ability to lift at least 25 lbs. May require additional time commitment outside of normal business hours High School diploma, certificate or official equivalent Bonus Points! Otherwise Known As Preferred Qualifications: Back-up support to conference center assistant Physical set up / break down of rooms for meetings Track upcoming conference/meeting room bookings Organize catered meals and provision of special equipment, as required Other Cross Train in post and courier services to ensure timely collection and delivery, process outgoing mail and courier services procedures (USPS, FedEx, UPS, and other carriers) Escalate Uniflow secure print issues following defined protocols Escalate questions/concerns to the Facilities Services Manager Records logistics Facilitate the retrieval of records from offsite storage, as well as their return to storage Control access to highly sensitive files in compliance with Records Management Escalate questions/concerns to the Facilities Services Specialist/Corporate Records Management Opportunity is Calling, Apply Now! Recruiter: Claudia Holley Estimated Min Rate: $16.10 Estimated Max Rate: $23.00 Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.