Manager, Property and Facilities

General Job Description:

Manage and maintain the ACCO Engineered Systems facility. The Property and Facilities Manager will work under the lead of local leadership to manage day-to-day operations and maintain "Class A" working environments for all employees, in adherence with company and building standards.

Essential Duties & Responsibilities:

• Oversee the day-to-day operations of the facilities in conjunction with the landlord's building engineers, building staff, security contractor, janitorial services, etc.
• Main point of contact between landlord's building staff and ACCO employees.
• Provide excellent employee service. Respond to employee requests/problems in a timely and courteous manner and generate work orders directed to vendors or maintenance staff. Follow up with employees to ensure satisfactory resolution.
• Manage- budget-projections, approvals and implementation, vendor & contractors.
• Manage security and synchronize access control between ACCO's access control platform and landlord's building access protocol. Update Key FOB database as required.
• Coordinate with ACCO Safety and the landlord team for fire alarm, fire drill, and emergency evacuation procedures.
• Ensure ACCO employees follow all parking and building rules and resolve any issues with the landlord team.
• Complete daily building walks of leased and common areas, and ensure compliance with lease terms, building standards, and the proper upkeep of the property.
• Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy.
• Manage the repair or replacement of furniture, office equipment, and printer/plotter defects in conjunction with any warranties or service agreements.
• Maintain a contact list of all contracted/regularly used vendors for property maintenance/ repairs.
• Coordinate training room and conference room needs as requested by employees.
• Regular ordering, stocking, and preparing of supplies on each floor such as:
  
  
  
  • Staples office supplies
  • ACCO stationery and mailing supplies
  • Prepare coffee in main breakroom daily. Stock snacks and kitchen supplies in all pantry and break room areas
  • First Aid and AED kits
  • Printer/Plotter supplies
  • Other vendors per business needs
  
  
• Mailroom assistance:
  
  
  
  • Delivery of mail and packages to the correct departments and locations once daily.
  • Manage letters, packages, and supplies between ACCO mail areas and the first floor landlord mailroom.
  • Handle postage, paperwork, and preparation of small outbound packages.
  • Work with delivery drivers and mail services on ACCO's behalf, such as FedEx, Tricor, USPS
  
  
• Respond to the office to deal with emergencies as they arise including weekends and after hours.
• Prepare comprehensive management reports monthly.
• Prepare and manage annual operating budgets.
• Review real estate tax assessments.
• Manage any recurring facilities billings. Approve all costs for payment with review against contract rates.
• Coordinate collection efforts of accounts receivables.
• Review annual and monthly expense reconciliations.
• Other duties as assigned.

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.):

• AA in Business Management or Real Estate Management, or related field.
• 5+ years of Commercial Property Management experience
• Excellent communication skills both verbal and written.
• Innovative marketing skills and abilities.
• Budget experience -ability to review financials and provide variance explanations.
• Excellent customer service and Exceptional organizational skills.
• Knowledge and proficiency in Microsoft excel.
• Must be self-motivated, creative, and resourceful.

ACCO Competencies:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• The auditory/hearing abilities required by the job include the ability to hear customers calling by telephone.
• While performing the duties of this Job, the employee is regularly required to sit for prolonged periods, stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit.
• This individual must be a responsible person and regular attendance is required.

Hours:

This is an exempt position from Monday through Friday. However, weekend work may be required based on business needs.

Competitive Wages:

$71,175 to $97,181 Annual Salary. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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