Scheduling Coordinator, CV/Imaging (Full-Time, Days)

Inspire health. Serve with compassion. Be the difference.

Job Summary

Essential Functions

• All team members are expected to be knowledgeable and compliant with Prisma Health's values: Inspire health. Serve with compassion. Be the difference.

• Creates instructional guides for scheduling for current and new schedulers. Updates scheduling forms as needed. Creates resources as needed for schedulers. Maintains the Microsoft team for schedulers. Creates tools as needed to optimize scheduling performance. Revises processes as necessary to accommodate the frequently changing schedule and department guidelines for scheduling.

• Communicates with department managers, techs and administration regarding scheduling problems. Proposes solutions for scheduling issues. Collaborates with scheduler to coordinate availability with scheduling needs. Provides feedback for administration regarding changes to resources and availability to increase patient access to care. Coordinates available resources alongside department managers with administration to provide extra access to care to meet department demands. Assists other schedulers in revising room assignments based on department guidelines to optimize available resources. Serves as a point person for coordinating complex procedures requiring multiple resources within the department. Provides guidance for coordinating available resources for procedure scheduling.

• Adjusts hours to provide coverage during a shortage of staff or employee's absence. Arranges coverage by reaching out to PRN or part time schedulers to adjust hours and/or days as needed during PTO or absence. Adjusts workflow as needed to ensure department performance. Promotes efficiency among all schedulers. Provide training to new schedulers for procedure scheduling and department workflow. Offers a deep understanding of posting cases and provides guidance to other schedulers in this process for cases that involve specials and/or physician.

• Main point of contact for cases. Contacts reps as needed for procedures. Collaborates with nurse navigators and department managers to form templates for new procedures and implemented by department. Coordinates procedures for department(s).

• Expedites scheduling needs as required. Place "holds" and blocks as needed for availability. Coordinates meetings and training with procedure schedule.

• Performs other duties as assigned.

Supervisory/Management Responsibilities

• This is a non-management job that will report to a supervisor, manager, director, or executive.

Minimum Requirements

• Education - Post High School Education up to 18 months

• Experience - Two (2) years scheduling experience

In Lieu Of

• NA

Required Certifications, Registrations, Licenses

• NA

Knowledge, Skills and Abilities

• Excellent customer service skills

• Basic computer skills with a proficiency with databases

• Data entry skills

• Knowledge of office equipment (fax/copier)

Work Shift

Location

Facility

Department

Share your talent with us! Our vision is simple: to transform healthcare for the benefits of the communities we serve. The transformation of healthcare requires talented individuals in every role here at Prisma Health.