Office Services Coordinator

Structure Tone, part of the STO Building Group, is seeking an Office Services Coordinator in New York City, NY. For a three month contract that can be extended.

As an Office Services Coordinator you'll be managing and coordinating various administrative and operational tasks to ensure the smooth functioning of our office environment. The Office Services Coordinator will provide general administrative support, manage calendars for meeting spaces, restock supplies, and submit maintenance requests as needed. They will also serve as the first point of contact for many of our internal clients, greeting office visitors and answering phone and email inquiries. A personable and detail-oriented individual will do well in this role.

Key Responsibilities:

• Provide strong administrative support, empowering team members to perform their jobs productively and efficiently.
• Managing office supplies and equipment, including ordering and maintaining inventory.
• Keep all office supplies stocked and office equipment in working order.
• Handling incoming and outgoing mail, emails, and phone calls.
• Organizing and prioritizing tasks and projects.
• Acting as a point of contact for internal and external inquiries.
• Ensuring effective communication within the office environment.
• Ensure that office visitors feel welcome and comfortable.
• Maintaining a clean and organized office space.
• Submit work orders for any repairs or maintenance required for equipment or the office space.
• May assist with special projects as needed.

Skills and qualifications

• Detail-oriented precision in all areas of work.
• Strong organizational skills, including the ability to manage multiple schedules and calendars.
• Proficiency with basic office equipment and office management software.
• Strong interpersonal and communication skills, both in person and over the phone.

Hourly range

• $18-22 an hour

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k) retirement plan with employer match] [Life & AD&D Insurance] [Long-term Disability Insurance] [Short-term Disability Insurance] [Critical Illness Insurance] [Accident Insurance] [Hospital Indemnity Insurance] [Home & Auto Insurance] [Family Support] [Pre-tax Paid Parking/Public Transportation] [Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt] [Time Away Benefits] [8 Paid Holidays] [Group Legal] [Employee Stock Purchase Plan] [Identity Theft Protection] [Group Legal] [Pet Insurance] [Employee Assistance Program]

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement:

The STO Building Group family of companies-Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen-includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.