Office Manager

Rutgers University

United States, New Jersey, Piscataway

Apr 08, 2025

Position Details

Position Information

Recruitment/Posting Title	Office Manager
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	UBHC-Outpatient Admin
Overview	University Behavioral Health Care is dedicated to excellence in providing behavioral health services to the people of New Jersey. We are committed to being a leader in the delivery of effective, compassionate and accessible care that is informed by research and education
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Office Manager for UBHC Managed Care Services. This position performs a wide variety of administrative and support services within Managed Care Services. Manages office support operations and activities; manages environment of care issues. Among the key duties of this position are the following: Plans and schedules the work of section to make maximum effective utilization of direct reports, equipment, materials and resources within budgetary requirements. Develops and implements controls for work assignments under the direction of the Director. Recommends the hiring, firing, promoting, demoting, merit increases, transfers and/or disciplining of employees and other personnel changes. Responsible for writing and conducting performance evaluations for assigned staff. Serves as principal liaison between the department and other administrative units such as Purchasing, Accounts Payable, Human Resources and Information Services and Technology. Evaluates office procedures, establishes standards and recommends and implements new or modified procedures as needed.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	19B
Position Salary	$54,931.00
Annual Minimum Salary	54931.50
Annual Mid Range Salary	66475.50
Annual Maximum Salary	78000.00
Standard Hours	37.50
Union Description	CWA 1031
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Associates Degree plus two (2) years of administrative or lead secretarial experience. Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must have knowledge of Microsoft Office (Word, Excel, and PowerPoint). Demonstrated excellent customer service, organizational, computer, and communication skills are required. Knowledge of procurement practices, policies, and procedures preferred.
Preferred Qualifications	Knowledge of procurement practices, policies, and procedures preferred.
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time. Work Environment: Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions

Posting Details

Posting Number	25ST0740
Posting Open Date	04/08/2025
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement