IDS/MALS Support Specialist

North Carolina State University

$ 34,602 - $ 58,870

United States, North Carolina, Raleigh

Apr 08, 2025

Job Posting Information

Posting Number	PG194517SP
Internal Recruitment	No
Working Title	IDS/MALS Support Specialist
Anticipated Hiring Range	$48,000 - $50,000
Work Schedule	Monday - Friday, 8am - 5pm, with options for a flexible and hybrid work schedule.
Job Location	Raleigh, NC
Department	Interdisciplinary Affairs and Partnerships
About the Department	Interdisciplinary Affairs and Partnerships ( IAP) is a unit with NC State University's College of Humanities and Social Sciences. IAP is home to Interdisciplinary Studies ( IDS) and the Master of Arts in Liberal Studies ( MALS). IDS includes six majors/major concentrations with more than 500+ students in Africana Studies, Arts Studies, International Studies, Self-Design, Science, Technology and Society, and Women's and Gender Studies. IDS also offers mine minor programs, provides support for three dual degree programs. IDS has core faculty and faculty directors and coordinators who work in partnership with other departments from CHASS and beyond to deliver the courses in each major/major concentration. The Master of Arts in Liberal Studies ( MALS) Program is a unique graduate program that allows students to create individualized programs of study around the topic of their choice. The MALS program is designed to be flexible for adult, part-time students, many of whom will be working while enrolled in the program or returning to school after an extended break in educational training. IAP actively partners with departments and programs on campus and in the Triangle, to host major events including speakers and conferences in support of the majors several times during the school year. IAP works closely with the Dean's office to provide programing and establish and review policies governing interdisciplinary collaborations.
Essential Job Duties	The IDS/ MALS Support Specialist reports to the Business Services Coordinator ( BSC) and provides administrative and programmatic support for Interdisciplinary Studies ( IDS) and the Master of Arts in Liberal Studies ( MALS). This role supports the Associate Dean, IDS faculty, and the MALS Graduate Program Director in coordinating events, managing communications, and facilitating administrative processes. Key Responsibilities Manage calendars and provide administrative assistance to the Associate Dean and BSC. Coordinate faculty travel and assist with IDS and MALS events, the annual newsletter, and alumni outreach. Assist the MALS Graduate Program Director with student support, including graduate plans of work, residency requirements, scheduling defenses, maintaining records, coordinating program advertisements, and organizing orientations. Maintain the department website, create and manage IDS listservs and Google groups for faculty, staff, and students, and oversee internal communications. Oversee daily office functions, maintain faculty and student mailboxes, monitor office equipment, and coordinate necessary troubleshooting and support. Handle travel authorizations, reimbursements, and PCard transactions, ensuring compliance with NC State guidelines. Track spending, generate reports, and provide guidance to faculty on travel and procurement policies. If you are organized, detail-oriented, and enjoy managing multiple priorities independently, we encourage you to apply. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities	In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications	Proficient in Microsoft, Google Suite, and Student Information Systems, particularly spreadsheets, and ability to clearly communicate and represent the program. Excellent written and oral communications skills. Strong interpersonal skills. Excellent organizational skills. Ability to work independently and as a team player.
Preferred Qualifications	High School Diploma or equivalency and one year of related office experience; or equivalent combination of education and experience.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	04/08/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	04/15/2025
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	Please include as attachments a resume, cover letter, and contact information for at least 3 professional references.

Position Details

Position Number	00109585
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	GN06
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)	N/A
Department Id	161001 - CHASS Interdisciplinary Affairs and Partnerships
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.