Administrative Assistant 1

Are you an organized, motivated self-starter with excellent communication skills with the ability to handle multiple shifting priorities? If so, the Department of Banking and Securities (DoBS) is eager to have you join our team as an Administrative Assistant 1. This position allows you to utilize your administrative background to provide office support as well as coordinate with outreach staff to schedule events and offer informative presentations. If you enjoy working as a team and are ready to start a new chapter in your career, we encourage you to apply today!

As an Administrative Assistant, you will be developing visual graphics and reports to make outreach data accessible and understandable as well as assisting with giving presentations to targeted audiences including professionals, youth, military, and older adults. Work involves serving as point of contact for programs by fulfilling requests for presentations, corresponding with partners, and providing materials. You will have the opportunity to assist with coordinating large-scale live events including venue logistics, speaker scheduling, attendee registration, and PowerPoint set-up. Additional responsibilities include:

• Providing recommendations for future outreach events based on existing activity
• Identifying areas in the Commonwealth that are undeserved or underrepresented on the outreach map
• Coordinating with outreach staff on developments that impact agency programs
• Researching target audiences such as veteran organizations, women's groups, and working adults to identify opportunities for collaboration
• Responding to inquiries from the public, various partners, and other agencies

Why work at DoBS? The answer is simple, we place a high value on employee satisfaction and development to ensure a vibrant, motivated workforce. We also offer:

• Stable and supportive work environment
• Networking opportunities
• Tuition reimbursement
• On-the-job training
• Professional development

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

• You must possess and maintain a REAL ID or passport for this position. Proof of possession will be needed at the time of a conditional offer of employment.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.