Automotive Parts Specialist III (Material Management Specialist III)

Serves as a lead worker within the maintenance facility team and orders merchandise under contract and provides parts to the technicians.

Further duties include:

• Researches and determines the correct maintenance and repair parts for complex vehicle repair operations using several different multimedia data sources;
• Orders and issues parts to technicians in the Department of Vehicle Services (DVS) maintenance facilities and enters outgoing parts on work orders or transfer documents;
• Receives and shelves automotive parts in stock room;
• Performs automotive inventory spot checks as necessary to ensure inventory accuracy;
• Records information into system database;
• Performs miscellaneous housekeeping (sweeping floors, straightening shelves, dusting, etc.).
• May be required to pick up or drop off items from suppliers or travel to other DVS/county facilities.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Assists with the supervision of warehouse/storeroom operations;
• Supervises the receiving, storage and issuance of supplies and equipment;
• Investigates and resolves inventory discrepancies and makes proper adjustments in inventory management application;
• Serves as department's Property Manager for accountable equipment;
• Plans and monitors staging areas;
• Audits and analyzes inventory to ensure availability and to minimize cost;
• Identifies surplus and obsolete items, arranges for disposal or coordinates surplus sales;
• Places orders for stock/supply replenishment;
• Researches and develops specifications and standards for the procurement of non-standard equipment, parts, materials and services and ensures that such items meet or exceed established specifications;
• Determines most economical supply source and selects the appropriate procurement/purchasing method;
• Utilizes purchasing application software, procurement cards, vendor online catalog and state contracts to generate purchase orders;
• Contacts vendors to expedite and coordinate deliveries and resolve discrepancies;
• Plans delivery schedule and routing;
• Processes invoices for payment and enters invoices in Accounts Payable application software;
• Researches and/or solicits vendor prices and availability quotes;
• Reviews relevant purchasing contracts and participates in the review of bids and recommendations for contract awards and changes;
• Evaluates and monitors vendor contract performance and resolves problems with vendor;
• Manages contracts and reports discrepancies with Department of Purchasing and Supply Management;
• Develops specifications and assist with IFB process;
• Maintains detailed purchasing, receiving and issue records using FOCUS;
• Develops inventory management, purchasing and warehouse/storeroom procedures;
• Trains subordinates of standard purchasing, inventory procedures and warehouse safety procedures;
• May provide limited supervision of warehouse staff;
• Coordinates maintenance and repair of vehicles, equipment and facility;
• May be required to operate a vehicle for making deliveries of supplies or equipment.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of supply procedures and requirements;
• Knowledge of procurement methods and procedures;
• Knowledge of purchasing contract practices and procedures;
• Ability to develop supply requirements;
• Ability to compare and analyze costs and specifications;
• Ability to prepare technical specifications and to analyze and evaluate bids;
• Ability to use sound judgment in making decisions;
• Ability to communicate in writing and orally;
• Ability to operate a personal computer and an automated purchasing/inventory management system;
• Ability to work with and evaluate the effectiveness of purchasing contracts;
• Ability to establish and maintain effective interpersonal relationships;
• Ability to perform tasks that include lifting, stooping, bending, and working in tiring and uncomfortable positions.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") High school graduation or a G.E.D. issued by a state department of education, plus four years of inventory, purchasing, accounts payable or material storage operations experience.

CERTIFICATES AND LICENSES REQUIRED:

• Valid driver's license
• Must be able to obtain Forklift Safety Training Certificate within 6 months of hire.

• At least four years of experience working in the automotive parts field ordering and issuing parts.
• Experience working with an automotive (vehicle) parts management system.
• Proven ability to maintain a continuous inventory and to keep accurate records.
• Possess current Automotive Service Excellence (ASE) certification(s).
• Proficient in utilizing Microsoft Outlook.