Business and Events Coordinator

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A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Established in 2003, the Carolina Center for Jewish Studies, an interdisciplinary academic program in the College of Arts and Sciences, promotes a deeper understanding of Jewish history, culture and thought through its teaching, research and community outreach initiatives.

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

The Business and Events Coordinator independently handles fiscal, administrative and events coordination on behalf of the Carolina Center for Jewish Studies.

This position provides daily fiscal and office coordination, processing all accounting and standard personnel actions and handling operational and event assignments. Duties include preparation and submission of vouchers, reimbursements, independent contractor approvals and payments, purchase order requests, travel requests, card reconciliations, payment of faculty grants and student fellowships/awards, journal entries and overloads. This position handles a variety of administrative needs including student hire actions, supply orders, parking coordination, mail and shipping orders, surplus, and office technology purchasing and upkeep. This position is the Center's expert with university systems and office technology including InfoPorte, ConnectCarolina, CONCUR and Bank of America Works System. In addition, this position handles day-to-day upkeep of the annual operating budget helping to ensure funding compliance, runs reports related to fiscal, student and other activities, tracks spending year-to-year for various programs, etc. This position maintains office supplies, organizes meetings and creates a master calendar, oversees facilities and manages the office to help run the Center. This position assists with communications efforts including maintaining listservs, placing copy/print orders, and providing proofreading assistance. The Business and Events Coordinator will assist with the Center's fellowships and grant-making programing, including updating application forms, gathering applications, communicating to faculty and students, organizing files for review, preparing award letters and processing payments. This position provides general program support for the Center's services and activities, creates systems and protocols, and serves as the primary point of contact for campus colleagues, including affiliated faculty and students.

Moreover, this position provides essential administrative support for the Center's robust events program, including the independent contractor process, booking visitor travel, securing lecture/event venues, booking hotels and catering/restaurants; creating detailed itineraries for guests and compiling RSVP lists, including communications with faculty/students to help with these needs; coordinating setup for remote events and other technical aspects of events; providing or hiring AV and other event support; and working closely with guest speakers, venue and tech staff, catering reps, and Center staff and faculty.

All of these responsibilities have recently expanded considerably due to the Center's ongoing growth. The Business and Events Coordinator is the only fiscal/administrative staff member at the Center and therefore must demonstrate considerable knowledge with UNC business functions, must be comfortable working independently and have a willingness to learn new systems and protocols on an ongoing basis. This position requires solid organizational skills and the ability to prioritize and track work responsibilities.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Not Applicable.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.