Office Assistant

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Are you a motivated individual looking to kickstart your career in a dynamic office environment? We are seeking an enthusiastic and dedicated candidate for an Entry-Level Office Support Position at our Sioux Falls office to perform a variety of general office duties, work processes, and projects. This position requires a commitment to integrity, excellence, and proactive problem-solving. The incumbent should be an agile, self-motivated and highly collaborative team member who must develop a thorough understanding of firm and office specific processes, procedures and information technology systems. This is an on-site position Monday-Friday, 8:00 a.m. - 5:00 p.m.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an Office Assistant within our Office Services Department, your responsibilities include but are not limited to:

• Answering and routing incoming calls; gathering information on cold calls.

• Greeting visitors professionally and notifying appropriate personnel.

• Processing incoming/outgoing mail, including FedEx packages.

• Scheduling conference rooms and managing food service for meetings.

• Setting up and breaking down meetings; maintaining conference rooms and common areas.

• Managing supply inventory including ordering, and stocking.

• Performing basic office equipment maintenance and small office moves.

• Communicating with vendors for building upkeep and cleaning.

• Maintaining copy room supplies, including inventory and ordering.

• Handling hardware requests and AV/VC support.

• Assisting with computer moves and providing basic IT support.

• Reconciling credit cards, entering time, and processing expense reports.

• Performing copying, printing, scanning and processing check requests.

• Preparing and formatting correspondence, conducting document edits, and assisting with closing binders.

What We're Looking For:

• Client Service: Anticipate and actively respond to the needs of internal and external clients.

• Communication: Strong verbal and written communication skills, along with effective listening abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Teamwork Skills: Build constructive and collaborative working relationships to achieve goals and objectives.

Required Experience:

A High school diploma or equivalent required. Previous experience working in a legal environment or professional services firm preferred. Demonstrated proficiency in firm's applications and document management system, including but not limited to MS Office (Word, Outlook, Excel, PowerPoint), Adobe Acrobat, NetDocuments, Elite and other practice/functional area databases, as appropriate. Regular and predictable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.