Project Administrator

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

Mott MacDonald is currently seeking a Project Administrator to assist project managers in our Southeast Division team. This team member will provide project-related administrative services to Bid/Project Managers and Bid/Project Principals and will focus on internal governance. They will mostly provide support across projects within the Division that they work in; however, depending on workload they may provide support to proposals/projects in other Divisions.

Responsibilities include:

• Support & facilitate compliance with Mott MacDonald's internal business management system for all projects
• Capture opportunities in MM's customer relationship management system, supporting completion of internal electronic forms, undertake due diligence of clients and subcontractors
• Support project managers with updating and maintaining our projects system including all internal electronic forms on a project
• Adhere to internal Business Management System (BMS) procedures, as well as financial procedures, ensuring all projects are compliant
• Perform project document control and review of submittals for compliance
• Provide internal and external progress reports as required
• Schedule and attend meetings as required. Prepare meeting notes/minutes as well as produce materials for meetings
• Prepare ad-hoc reports for distribution
• Assist in developing fee proposals
• Provide reporting support as required
• Assist with internal and external audit preparation and response
• Liase between project teams and division / unit management to help meet strategic goals / compliance benchmarks
• Provide guidance to project teams on internal processes and requirements

We invite applications from candidates with the following experience:

• A degree or equivalent in a relatable major
• An understanding of working with clients and engaging with appropriate stakeholders
• Experience building relationships and ensuring effective communication with all parties
• Pro-active problem-solving mentality with proven experience in stakeholder management
• Excellent interpersonal skills with proven ability to work effectively as part of a multi-disciplined team
• Experience with document control
• Experience with Business Management Systems
• Experience with engineering projects preferred
• Working knowledge of project design process and configuration management preferred
• Capable of tracking budgets and deliverables against overall project/program requirements
• Must have exceptional organizational skills
• Excellent written and verbal communication skills

Our teams are comprised of bright and enthusiastic people who wish to make a difference to the world that we live in. If you share that vision and don't have all the experience outlined in this posting, we still want to hear from you!

Let's discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.

Equal opportunity is the law.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.

Hybrid working policy

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.