Medical Program Assistant

Join our administrative team in the Department of Obstetrics and Gynecology as a Medical Program Assistant! Our department of physicians, advanced practice providers, researchers, trainees, and staff are unified in leading reproductive health forward. The Medical Program Assistant provides administrative support to faculty and staff including managing calendars, coordinating meetings requests, and supporting clinical and administrative projects.

• Coordinates with senior management to define program goals and fiscal objectives

• Identifies opportunities for program improvements and makes recommendations to the appropriate entities

• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff

• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports

• Serves as the primary contact and subject matter expert for specified program policies and procedures

Department: School of Medicine and Public Health, Department of Obstetrics and Gynecology.

Since we began our academic mission of training ob-gyn physicians in 1929, the University of Wisconsin School of Medicine and Public Health Department of Obstetrics and Gynecology has set the standard for reproductive health education, research, clinical care, and advocacy. Today, we continue that legacy of excellence as a department of physicians, advanced practice providers, researchers, trainees, and staff who are all unified in leading reproductive health forward. As leaders, our vision is of a department propelled by a shared commitment to improving reproductive health across each of our mission areas. We recognize that connection and collaboration between disciplines is crucial and that success in any one mission area contributes to success in the others.

Compensation: The starting salary for the position is $45,760; but is negotiable based on experience and qualifications

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH University Staff Benefits Flyer.

• A minimum of 6 months experience in an office setting providing administrative support and/or customer service.
• Proficient with Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Ability to work cooperatively to coordinate multiple projects and demonstrate independent decision-making.
• Excellent interpersonal, verbal, and written communication skills. Courteous, responsive, and service-oriented.
• Ability to transition effectively between tasks to maximize efficient use of time.
• Outstanding organizational skills.

• One year of experience providing administrative support in an office setting.
• Knowledge of HIPAA requirements, ability to maintain confidentiality and use discretion.
• Knowledge of medical terminology and abbreviations

Education: High School Diploma

Alex Scaffidi, aascaffidi@wisc.edu 608.262.7480

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

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Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

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