BILLING/COLLECTIONS REPRESENTATIVE I
 Western Virginia Water Authority | |
$16.21
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 United States, Virginia, Roanoke | |
 Oct 02, 2025 | |
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JOB POSITION: BILLING/COLLECTIONS REPRESENTATIVE I
(Part-time, 36 hours per week, with part time benefits package) Division: Customer Service & IS Status: Non-Exempt Grade: 102 Job Code: 693 Reports to: Utility Billing Supervisor Date: 06-05-25 Revised Date: 06-05-25 Last Review Date: 06-05-25 SUMMARY OF JOB Performs a moderate volume of work of moderate difficulty in creating new accounts and meter installations for all new service related projects. Performs a moderate volume of work of moderate difficulty in bill preparation; resolves customer service questions about billings/problems/procedures. Prepares a variety of reports for the collections department. Back up for cashier. Assist customers. Maintains files. Assist other departments in the Customer Service/Billing/Collections division as needed. Other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES Includes the following. Other duties may be assigned or scheduled. * Works directly with Engineering, Field Ops and Meter Ops to coordinate creation of accounts and meter installation for all new service related projects. * Answers customer questions relating to new services in a timely and appropriate manner. * Able to keep organized tracking of and prioritizing of new service requests as customers request meters. * Able to complete daily billing responsibilities. Including, but not limited to, bringing in reads, Leak report, Bill Print, Winter Averaging, Morning Reports, and working a route. * Reviews a series of daily reports prior to billing to determine if readings are missing or inconsistent with normal usage. * Issues appropriate work orders to ensure accurate billing. * Computes all exceptional billing not handled during the regular billing routine. * Calculates adjustments to customer accounts due to over-reads or estimations. * Assists customer service department as necessary. * Contact with customers concerning high or constant use, by phone, letter or email. * Contact with customer concerning occupancy of location, by phone, letter or email. * Updates customer and location cards to reflect any changes to meters, mailing address, contact information, etc. * Files completed work in accordance with department policy. * Communicates with field staff as needed via email and phone. * Ability to perform simple maintenance for printers such as filling paper, resolving paper jams and replacing toner cartridges. * Receives and receipts a variety of payments and other payment-related transactions; verifies and applies payments to appropriate accounts; issues receipts. * Provides backup for other departments in high volume times. * Provides backup for cashier in high volume times or if cashier is absent. * Post invoices for payment to the accounts payable system. * Maintains the highest level of confidentiality of Water Authority and customer records. * Assists in closing service orders for disconnects and reconnects when returned from field personnel. * Special projects as determined by the Billing Supervisor, Collections Supervisor, Program Manager, or CS/Billing Asst. Director. * Must keep a detailed account of their time and work completed. SUPERVISORY RESPONSIBILITIES None. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Ability to work with minimal supervision. * Ability to work safely and obey all safety rules. * Ability to communicate effectively, both verbal and in writing. * Ability to establish and maintain effective working relationship with coworkers, other Water Authority departments and the general public. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, maps and procedure manuals. * Ability to apply common sense understanding to carry out instructions furnished in writing, oral or diagram form. * Ability to work alone or in a team environment. * Must possess and maintain a good work ethic with a strong emphasis on good attendance, reporting to work on time, completing job assignments in a timely manner, maintaining a good work attitude, performing all job duties as assigned and/or scheduled. * Ability to handle high levels of stress that may occur at various times during the week. * Ability to handle high work volume while meeting deadline and billing schedules. * Strong knowledge of various software packages such as Microsoft Word and Excel. * Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals and to compute rate, ratio, and percent. * Ability to solve problems involving several concrete variables in standardized situations. EDUCATION and/or EXPERIENCE Graduation from high school or GED equivalent supplemented by college level course work in accounting, information systems, business, bookkeeping or other related fields; two (2) or more years related experience and/or training in an automated environment and customer service experience preferably in utilities or equivalent combination of education and experience. CERTIFICATE, LICENSE, REGISTRATION REQUIREMENTS * Must possess a valid Virginia driver's license or have the ability to obtain one within 60 days of employment date. No more than six (6) demerit points on driving record if required to drive Water Authority vehicles. PHYSICAL DEMANDS OF THE JOB The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this job, the employee is regularly required to walk, stand, and sit; use hands to finger, handle or feel; reach with hands and arms; talk and hear. * While performing the duties of this job, the employee is occasionally required to stoop, kneel, crouch, bend, climb, balance, crawl or reach overhead. * Specific vision abilities required by this job include ability to adjust focus. If corrective lenses are noted on driver's license, the lenses must be worn when operating Authority vehicles. * Repetitive movement using keyboard and/or office equipment is involved. * Employee must be able to sit for an extended amount of time at a desk or workstation. * Employee must regularly lift, carry and/or move up to 10 pounds and occasionally 45 pounds. Assistance is required on weight amounts above those listed. Failure to do so could result in injury and denied Worker's Compensation benefits. WORK ENVIRONMENT ENCOUNTERED IN THIS JOB The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The noise level in the work environment is usually low. * Employee is subject to normal work conditions as required in an office setting. * Employee may occasionally be subject to exposure to moderate or high noise level, extreme outside weather conditions, uneven, steep, slippery terrain conditions, dusty conditions and wet and/or humid conditions. GENERAL STATEMENT AND SELECTION GUIDELINES The above statements describe the general nature and level of work assigned to in this job position. They should not be construed as an exhaustive list of all job duties or tasks performed by personnel so classified. The following will identify the selection guidelines for job placement: * WVWA application * Rating of education, experience, training and qualifications * Reference checks * Interview with WVWA management team * Applicant must pass a pre-employment physical and drug/alcohol test * A criminal background check and social security number verification will be performed. The results must match information provided by the applicant on the WVWA application * Job related test might be required and would be administered to all applicants applying for the position | |