Accounts Payable (AP) Specialist

This is a temporary position:

This position oversees specific aspects of the Accounts Payable (AP) process, including accurately and efficiently processing

invoices and complying with all internal accounting policies and external rules and regulations.

ESSENTIAL FUNCTIONS

The responsibilities outlined below are essential functions of the position and must be carried out to perform effectively, at

least at an acceptable level, as defined by Front Porch. In the future, additional duties may be assigned, which will also be

considered essential functions of the position:

* Communicate with vendors, internal departments, and management regarding payment issues, discrepancies, or

related concerns.

* Ensure compliance with internal policies, accounting standards, relevant laws and regulations, and tax

requirements.

* Continuously evaluate and enhance accounts payable processes to improve efficiency and accuracy.

* Assist in internal and external audits by providing documentation and explanations related to accounts payable

processes and transactions.

* Responsible for the efficient and timely processing of invoices, incorporating manual processing and performing

three-way matching of purchase orders, invoices, and receipt confirmations to ensure accuracy.

* Thoroughly review and validate invoices, confirming that they are aligned with purchase orders and include all

required supporting documentation.

* Perform all other related duties as assigned.

DETAILED SKILLS NEEDED TO PERFORM ESSENTIAL FUNCTIONS

Communication/Interpersonal:

* Effective oral and written communication skills appropriate to the audience's needs.

* Effective conflict management skills.

* Ability to effectively build relationships with customers and executive management.

Decision Making/Organization Skills:

* Demonstrates a high level of accuracy, even under pressure.

* Ability to perform work independently with minimal supervision.

* Ability to exercise sound judgment and make decisions based on accurate and timely analysis.

Productivity:

* Demonstrated time management and priority-setting skills.

* Ability to work in a fast-paced, dynamic environment.

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform these functions:

* Must be able to remain stationary 20% of the time.

* Must be able to constantly operate a computer and other office productivity equipment, such as a calculator, copy machine, and computer printer, to perform the job's essential functions.

* Must be able to lift or carry items:

* Seldom: Up to 10 pounds.

* Occasionally: Up to 10 pounds.

* Frequently: Up to 5 pounds.

* Constantly: Up to 5 pounds.

* Must succinctly communicate information and ideas so that others will understand the information accurately.

* Must consistently work in an office and an assisted living facility-type atmosphere.

As a Front Porch employee, it is required that you:

* Follow the highest standards of cleanliness.

* Prepare and handle medication according to all federal, state, and corporate policies, health codes, and guidelines (if applicable).

* Perform all duties safely and efficiently, wearing all the safety equipment required to perform your job or when asked to do so by an appropriate member of Front Porch.

* Report any safety hazards or accidents to your supervisor or another member of management if your supervisor is unavailable as soon as you are aware of them. Attend all mandatory in-service meetings.

* Comply with all department and facilities policies and procedures.

EDUCATION OR EQUIVALENT QUALIFICATIONS

Essential/Preferred Type Specialization Equivalent Experience instead of Education

Essential Diploma High School / GED

Preferred

EXPERIENCE OR EQUIVALENT QUALIFICATIONS

Essential/Preferred Type Details

Essential 1 year AP processing; Competent user knowledge in Microsoft Office 3-way; Purchase Order (PO) matching experience; Prior experience using an Enterprise Resource Planning (ERP) System

Preferred 2 years AP processing; Competent user knowledge in Microsoft Office 3-way; Purchase Order (PO) matching experience; Prior experience using an Enterprise Resource Planning (ERP) System