HR Senior Assistant

Planned Parenthood North Central States

Minnesota, Iowa, Nebraska, North Dakota, South Dakota

Human Resources Senior Assistant

Pay: The anticipated salary range for this position $20.50-$25/hr, depending on experience and qualifications. Compensation is determined based on a variety of factors, including relevant work experience, the skills required for the role, internal equity, market competitiveness, and budget considerations. We are committed to ensuring fair and competitive pay for all employees
Schedule: Full-time 40 hors a week

Shift times: Normal business hours

Location: Remote within MN, IA, NE, SD, or ND

Job type: Hourly

Questions? Contact Jobs@ppncs.org.

We are unable to hire remote employees working from the following states: Alabama, California, Delaware, Indiana, Kentucky, Maryland, Michigan, Missouri, New Jersey, New Mexico, Nevada, New York, Ohio, Oklahoma, Pennsylvania, Texas, Washington, or West Virginia.

Job Summary:

Under immediate supervision of the Director of Employee Benefit Programs and HRIS, the Human Resources Senior Assistant performs a wide variety of functions. The Human Resources Senior Assistant provides general administrative support, and in coordination with other stakeholders, is responsible for many employee centered processes, including information and document management, onboarding, and licensure tracking. The Human Resources Senior Assistant is an advocate in implementing our mission of "Advancing and protecting sexual and reproductive health care for all." They may perform other related duties as assigned.

Benefits and Perks:

We offer a comprehensive benefits package, including:

• Medical, Dental & Vision Insurance with equity-based premium tiers
• NICE HEALTHCARE. A free, virtual primary care for entire household (in-home available for qualifying locations) Services include: 80 free labs, free x-rays, and physical tests, live, virtual physical therapy, 550+ free medications and more!
• HealthiestYou - Virtual Care for employees outside of NICE Healthcare's network. (ND and SD)
• Proximal Health - Helps members access high quality, cost-effective, providers for certain services and offers $1,500 tax free benefit when members choose a designated provider for eligible services
• Employee Assistance Program
• Continued Education Reimbursement: up to $500 per year & 2 paid CEU days.
• Flex Spending Account
• Life Insurance
• Eligibility for Federal Student Loan Forgiveness
• Paid time off: PTO starting at .05769 accrual rate per hour worked.
• 8 hours volunteer paid time off annually.
• 8 paid federal holidays & 2 paid floating holidays.
• Retirement: 403(b) with employer match, 50% for the first 6% deferred
• 8 weeks Paid Parental Leave
• Pet Insurance
• Bereavement Leave
• Earned Extended Leave
• Free subscription to Headspace App
• Time off to vote.
• Employee discounts for electronics, appliances, hotels, gift cards, apparel, cars, fitness memberships, groceries, and at Office Depot, Verizon, AT&T, Dell & more.

Minimum Qualifications:

• At least two years of experience working in Human Resources handling personnel records and
• confidential materials
• At least one year experience using an HR information system database
• Experience with Microsoft Excel, Word, and PowerPoint
• Experience with Adobe

Your Day-to-Day Responsibilities:

NEW HIRE ONBOARDING MANAGEMENT

• In cooperation with the Recruiting team and other stakeholders, maintain the administrative function for
• all new hires including interns, contractors, and temporary employees
• Facilitate the criminal background check process
• Request and verify licenses, certificates, and other credentials required for all positions, following up as
• needed with management and the new hire
• Process I-9 documents
• Track and report on required immunizations
• Maintain communication with new hires, acting as a resource and providing necessary new hire
• information, PPNCS credentials, and documentation

EMPLOYEE FILE MANAGEMENT

• Collaborate with the Compliance department and the HR Generalist with the maintenance of employee
• personnel files
• Ensure Planned Parenthood Federation (PPFA) accreditation is met by following the proper naming,
• placement, and required signatures for all employee files and documents
• 2
• Conduct routine audits on employee files to confirm all required records and documents have been
• received
• Assist Human Resources department with ad hoc filing and file audits as needed

LICENSURE TRACKING & CONTINUOUS MONITORING

• Communicate to new hires the required licenses and certificates needed for their role
• Maintain records of issued and expired licenses utilizing HRIS system, UKG Pro
• Ongoing tracking of employee licenses and certificates ensuring corrective actions are taken before the
• expiration date
• Collaborate with other departments to ensure all licensure and certification requirements are up to date
• Assist VP of Human Resources with continuous monitoring for medical exclusions and debarments

About Us:

At PPNCS, we believe all people deserve the right, the freedom, and the opportunity to follow their personal ambitions and choose their own path toward a healthier, more meaningful life. That's why we protect, promote, and provide comprehensive and progressive sexual and reproductive health care for generations of people and families with empathy, care, and respect. We are looking for passionate, dedicated staff who are eager to make positive contributions to their community and to the Planned Parenthood mission. To learn more: Our Mission.

When you work for Planned Parenthood, you make a difference in the lives of those we serve by affirming the human right to reproductive health and freedom.

Planned Parenthood is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, gender identity or gender expression, national origin, age, veteran status, marital status, religion, sexual orientation, size, disability, socioeconomic status, or status regarding public assistance. Planned Parenthood is committed to encouraging and promoting diversity as well as providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Planned Parenthood is dedicated to an equitable and inclusive work environment and encourages all interested candidates to apply regardless of initial skill set.

*Any job offer will be contingent upon the results of a background investigation.*