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Temporary Administrative Assistant

University of North Carolina Wilmington
United States, North Carolina, Wilmington
Oct 03, 2025
Posting Details


















University Information
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.
Department Career Center - 40020
External Link to Posting https://jobs.uncw.edu/postings/37600
Vacancy Number TSP5572PST
Working Title Temporary Administrative Assistant
Job Title Office Support III
Temp Position Type SHRA Temporary
Job Category Clerical & Office Support
FLSA for Position Nonexempt
Brief Summary of Work for this Position
The UNCW Career Center is seeking a temporary team member to provide front-line support and administrative assistance. This role is ideal for someone who thrives in a dynamic environment, enjoys helping others, and is comfortable managing multiple responsibilities.

Responsibilities

  • Serve as Career Center receptionist: open/close office, answer main phone line
  • Greet and assist students, alumni, parents, employers, faculty/staff, and the public
  • Monitor and respond to Career Center emails and voicemails within 24 hours
  • Process daily deposits (checks and credit card transactions)
  • Manage student check-in for scheduled appointments
  • Schedule appointments via Handshake
  • Maintain office supplies and submit FSI orders in uShop
  • Provide bi-weekly staff meeting minutes
  • Manage virtual and in-person drop-in hours
  • Process pending student account requests
  • Provide Handshake support (navigation, troubleshooting, account setup, event registration, posting positions)
  • Assist with Career Closet donations and inventory
  • Update digital signage with resources, events, and job postings
  • Support the Office Manager with purchase orders, travel arrangements, catering, printing, room reservations, surplus property, AiM work orders, etc.
  • Help recruit, train, and develop front desk student workers

Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred Education, Knowledge, Skills & Experience

  • Proficiency with Zoom and Microsoft 365 applications (Outlook, OneDrive, Word, Excel, PowerPoint, SharePoint, Teams, Forms)
  • Experience creating professional slideshows using PowerPoint or Canva
  • Experience developing procedures and proofreading documents for accuracy
  • Familiarity with UNCW systems such as Banner, uShop, Chrome River, Handshake, TouchNet, Surplus Property, and AiM


Required Certifications or Licensure
Primary Purpose of Organizational Unit
College/School Information
Work Hours Hours will fall between 8 AM and 5 PM
Work Days Monday - Friday
Hours Per Week 25-29
Type of Position
Anticipated Hiring Range $15 / hour
Special Instructions to Applicants
Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment. Employees in temporary positions are not considered permanent state employees and do not earn leave. Temporary employees are subject to the Affordable Care Act guidelines.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.
Job Posting Date 10/03/2025
Job Closing Date 10/19/2025
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Number of Openings Single Incumbent
Applied = 0

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