Posting Details
University Information |
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability,
UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students,
UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-
BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.
The university's efforts to advance research and scholarly activities have earned
UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969. |
Department |
Career Center - 40020 |
External Link to Posting |
https://jobs.uncw.edu/postings/37600 |
Vacancy Number |
TSP5572PST |
Working Title |
Temporary Administrative Assistant |
Job Title |
Office Support III |
Temp Position Type |
SHRA Temporary |
Job Category |
Clerical & Office Support |
FLSA for Position |
Nonexempt |
Brief Summary of Work for this Position |
The
UNCW Career Center is seeking a temporary team member to provide front-line support and administrative assistance. This role is ideal for someone who thrives in a dynamic environment, enjoys helping others, and is comfortable managing multiple responsibilities.
Responsibilities
- Serve as Career Center receptionist: open/close office, answer main phone line
- Greet and assist students, alumni, parents, employers, faculty/staff, and the public
- Monitor and respond to Career Center emails and voicemails within 24 hours
- Process daily deposits (checks and credit card transactions)
- Manage student check-in for scheduled appointments
- Schedule appointments via Handshake
- Maintain office supplies and submit FSI orders in uShop
- Provide bi-weekly staff meeting minutes
- Manage virtual and in-person drop-in hours
- Process pending student account requests
- Provide Handshake support (navigation, troubleshooting, account setup, event registration, posting positions)
- Assist with Career Closet donations and inventory
- Update digital signage with resources, events, and job postings
- Support the Office Manager with purchase orders, travel arrangements, catering, printing, room reservations, surplus property, AiM work orders, etc.
- Help recruit, train, and develop front desk student workers
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Minimum Education and Experience Requirements |
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
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Preferred Education, Knowledge, Skills & Experience |
- Proficiency with Zoom and Microsoft 365 applications (Outlook, OneDrive, Word, Excel, PowerPoint, SharePoint, Teams, Forms)
- Experience creating professional slideshows using PowerPoint or Canva
- Experience developing procedures and proofreading documents for accuracy
- Familiarity with UNCW systems such as Banner, uShop, Chrome River, Handshake, TouchNet, Surplus Property, and AiM
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Required Certifications or Licensure |
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Primary Purpose of Organizational Unit |
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College/School Information |
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Work Hours |
Hours will fall between 8 AM and 5 PM |
Work Days |
Monday - Friday |
Hours Per Week |
25-29 |
Type of Position |
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Anticipated Hiring Range |
$15 / hour |
Special Instructions to Applicants |
Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment. Employees in temporary positions are not considered permanent state employees and do not earn leave. Temporary employees are subject to the Affordable Care Act guidelines.
For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.
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Job Posting Date |
10/03/2025 |
Job Closing Date |
10/19/2025 |
EEO Statement |
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. |
Eligibility for Employment |
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Number of Openings |
Single Incumbent |
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