Legal Operations Specialist

The Opportunity

The Legal Operations Specialist plays a pivotal role in driving operational excellence across Ulteig's Legal, Enterprise Risk Management, and Compliance functions. This position supports key processes and strategic initiatives that strengthen the legal team's efficiency, effectiveness, and impact. Acting as a cross-functional collaborator, the Specialist engages with stakeholders across the organization to uphold and enhance the foundational systems that support Ulteig's business operations.

What You'll Do

• Administer the CLM as the daytoday system owner, such as managing users and permissions, and configure approved templates and reports.
• Independently manage smalltomedium legal initiatives and colead select crossfunctional efforts; maintain project plans and status, track risks and dependencies, escalate blockers, and report progress to stakeholders.
• Create and maintain SOPs, job aids, and short trainings; drive adoption by tracking completions/usage for all Legal outreach and updating content on a defined cadence.
• Coordinate the refresh of leadership risk dashboards by partnering with data owners to collect and validate inputs, keep metric definitions current, run QA checks, and publish timely, decisionuseful summaries of trends.
• Manage version control and routing for departmentadministered documents (e.g., Delegation of Authority, Crisis Management Plan, biannual economic scan): gather change requests, draft updates, maintain change logs, route for SME/leadership review, secure approvals, and publish finalized versions.
• Support Board and committee information management and logistics (in partnership with Governance): prepare prereads and distribution lists, ensure Diligent readiness, manage calendaring checkpoints, and maintain records hygiene and confidentiality protocols.
• Maintain structured electronic filing for corporate and legal records: apply retention standards and access rules, perform periodic audits for completeness and accuracy, and ensure auditreadiness.
• Assist with department budget operations: process and code invoices, support vendor onboarding, maintain legal spend reports and accrual trackers, and help prepare monthly/quarterly variance views and forecasts.
• Deliver clear, professional communication to internal partners and external vendors; meet SLAs for request intake, triage, and closure, and document resolutions in the knowledge base.
• Collaborate effectively across all levels of the organization (Legal, CFO team, IT, HR, Finance, and external partners) to advance shared goals.
• Comply with all company and client safety standards and follow all company policies and procedures.
• Other duties as assigned.

What We Expect from You

• Either a Bachelor's degree plus 3+ years of experience or 7+ years of experience working independently and creatively managing legal systems, processes, and project management.
• Strong interpersonal relationship skills, well-rounded knowledge, critical thinking skills, and the ability to research and understand changing legal trends.
• Must be detail-oriented, analytical, diligent, a quick learner, and able to manage a variety of competing priorities in a timely manner.
• Required to have proven experience in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, OneNote, Teams).
• Must be authorized to work permanently in the U.S.

As you consider applying for a position at Ulteig, we encourage you to think outside the box - because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability, and potential, and then creating an environment where they can become the best versions of themselves. We don't want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose-driven organization that has built a culture focused on people, both our clients and our employees, for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world's critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors, including Power, Renewables, Transportation, and Water. Ulteig is a trusted partner in engineering North America's essential infrastructure and leverages its expertise with a wide range of public and private clients.

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productiv,e whether they choose to work remotely, hybrid or in office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees are able to focus on what's important to them.

If you would like to be a part of a company that empowers their employees, apply today!

Ulteig is a Drug-Free Workplace

ACHIEVE | GROW | COLLABORATE

Additional Opportunity Details:
Target Base Compensation Range for this role is $34.33 - $46.44/ hour
* Factors that may be used to determine your actual salary include your job-specific skills, education, training, job location, number of years of experience related to this role, and comparison to other employees already in this role.

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.