New

Admissions Specialist

North Carolina State University

$ 33,540 - $ 90,156

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Oct 03, 2025

Job Posting Information

Posting Number	PG194710SP
Internal Recruitment	No
Working Title	Admissions Specialist
Anticipated Hiring Range	$60,000 - $67,500 (Commensurate with education and experience)
Work Schedule	Monday - Friday, 8 am - 5 pm
Job Location	Raleigh, NC
Department	Computer Science
About the Department	The Department of Computer Science is an academic teaching and research department in the College of Engineering. It is a large and complex unit that encompasses research intensive, teaching intensive and professional activities. It is one of the largest such departments in the nation by the number of faculty and students, and its total budget and size are comparable to, or larger than, a number of NC State University colleges and divisions.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	This position will serve as graduate admissions specialist and counselor in the Department of Computer Science ( CSC), a large and growing graduate program. Duties include: Full responsibility for processing the 1800+ Masters and graduate certificate applications, and for onboarding the 400+ new Masters students each year. The Accelerated Bachelors Masters (ABM) cohort that this position manages each year has 60-90 students. Manages File Maker Pro (FMP) databases by editing and creating "scripts" which act to automate student list generation for mass communications, as well as identify sub-groups to receive very specific communications (e.g., those missing application material, those who have completed but not submitted an application, etc). Co-manages the department's File Maker Pro (FMP) database to help plan and record event details and manage student data and documents associated with the annual CSC PhD recruiting event. Co-manages the data and documents of PhD applicants within FMP as they progress from started application to faculty review. Applies advanced technology solutions to develop, implement, and evaluate new approaches to improve the department's admissions processes to achieve our goal of recruiting and admitting the best applicants. Respond to inquiries from prospective applicants seeking information about degree programs, application procedures, and admission requirements. Prepare application and student data for transfer from university IT systems into locally hosted databases. Monitor process stages of pending applications and issue reminder notices to applicants. Advanced knowledge of Thunderbird email to customize emails to specific recipient's circumstances. Schedule regular mass mailings to applicants (post-decision) and new incoming students according to the grad program's established communication plan. Monitor new student enrollment and provide registration assistance and intervention. Use the Student Information System (SIS), GradWatch, the Graduate School Information System databases, and other information systems to perform research, collect data, and analyze information for benchmarking, program improvement, and use in composing reports and presentations. Interact with prospective graduate students, external (non-NCSU) officials and CSC graduate faculty. Inform and advise prospective graduate students on admission requirements and processes. Performs a critical role in recruiting top talent for the Graduate program. Maintains accurate, reliable records for the Graduate School and departmental database. Provides statistical reporting related to admissions and enrollment as needed by the DGP and the department. Reports enrollment data to the DGP and Department during enrollment. seasons. Supplies student demographic data periodically to the DGP and department head.
Other Responsibilities	Assist in planning departmental activities associated with graduation ceremonies and attend graduation ceremonies. Plan and oversee department visits for invited PhD students (with other office staff) such as Doctoral Recruiting Day, Open House and other departmental events. Train additional personnel to help during the peak application period.

Qualifications

Minimum Experience/Education	Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	The successful applicant will have professional administrative experience and excellent people skills;proficiency in MS Office and high level of competence manipulating spreadsheets and using MS Excel to manage text and csv formatted data files; experience with client-based and webapp emailing; demonstrated ability to master knowledge of Student Information Systems ( SIS) and PeopleSoft software; initiative and the ability to work independently; and demonstrated ability to multitask, set priorities, and apply effective time management techniques.
Preferred Qualifications	Prefer knowledge of SIS systems, experience working within a university environment, and general familiarity with post-secondary education admissions. General experience using distributed data systems, including search creation, record retrieval, and data entry and export. Specific familiarity with FileMaker software applications is desirable.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	10/03/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	10/09/2025
Notice to Applicants	Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase "see resume".
Special Instructions	Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.

Position Details

Position Number	00107024
Position Type	SHRA
Position Classification Band Title	Student Services Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 33,540 - $ 90,156
Salary Grade Equivalency	NC08
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	141901 - Computer Science Engineering
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.