Corporate Safety Compliance Coordinator

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Corporate Safety Compliance Coordinator provides centralized administrative support for the corporate safety team, reporting directly to the Corporate Safety Training Manager. This role ensures accurate compliance tracking, recordkeeping, and reporting, while supporting both compliance and training functions. The coordinator provides scheduling, reporting, and document control support while maintaining the master compliance calendar and supporting regulatory and corporate review processes.

Responsibilities of Position:

• Maintain and update all corporate safety compliance databases, including OSHA 300 logs, safety standdown rosters, and other compliance tracking systems
• Assist and backup the specialists with Data-Q challenge requests and follow-up, MC-150 annual updates, and monitor the FMCSA portal data for accuracy
• Monitors dashboards and incoming incident reports, flagging high-priority items for the team to review or investigate
• Responsible for TPR entry and ELDT Trainee Tracking to gauge the success of the ELDT program
• Review hours of service reports, responses, and maintain communication files kept on the corporate drive
• Review and audit the entry of roadside inspections into the system
• Ensure all "Certification of Repairs" are completed within 15 days or generate an extension letter to the state
• Monitor the safety suite for upload and closures of roadside inspection entries and incident closures
• Prepare audit packages, schedules, agendas, and communication for corporate safety reviews
• Maintain the master safety compliance calendar, ensuring awareness of key dates and deadlines
• Support incident and injury follow-up, with temp agencies and Workers' Compensation management
• Prepare statistics, reports, and presentations for corporate safety meetings
• Ensure all compliance documentation is audit-ready for OSHA, DOT, and safety excellence reviews
• Provide administrative and scheduling support to the Corporate Safety Team
• Assist with workload coverage during team leave periods or peak activity

Supervisory Responsibility:

• This position will not manage employees

Skills & Abilities Needed for Position:

• Strong organizational and document management skills
• Proficiency in Microsoft Office Suite and Safety Specific Software; database management experience preferred
• Ability to manage multiple deadlines in a demanding environment
• Detail-oriented and highly organized.
• Effective communication and administrative skills.
• Ability to maintain confidentiality of compliance and incident-related data.

Experience & Knowledge Needed for Position:

• 5 years of experience in office administration, compliance coordination, safety administration, or related field

Physical Requirements in a Regular Workday:

• Rarely lifting/carrying/pushing/pulling a max of 10 lbs
• Frequently sitting, occasionally standing/walking

Additional Working Conditions/Aspects:

• Ability to travel between offices, as required
• Ability to work flexible hours; expected to work nights and weekends as needed
• Legally eligible to work in the United States
• Valid driver's license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.