Supply Chain Operations Specialist

Supply Chain Operations Specialist

Are you a supply chain profession with experience of working
within the humanitarian sector with experience of complex supply chain planning
and implementation.
Reporting to the Supply Chain Operations and Resilience Manager,
you will lead the development and execution
of emergency supply chain plans, manage two Logistics Officers, and work across
teams to embed localisation and resilience.

The Humanitarian and Stabilisation Operations Team
(HSOT) is contracted by Palladium to deliver the Humanitarian Emergency
Response Operations and Stabilisation Programme (HEROS), working with FCDO's
Humanitarian Crisis Response Department (HCRD) and the Migration and Conflict
Directorate (MCD), as well as
multiple UK Government teams and partners in 130 countries. The team provides operational and advisory support to
meet humanitarian needs and restore stability in sudden-onset disasters,
protracted crises and complex emergencies.

Primary Duties and Responsibilities:

Anticipatory & Rapid Response Supply Chain Planning

Design and develop
operational supply chain plans for priority geographies including
contingency options, which incorporate as far as feasible, localisation,
environmental improvements and resilience.
Coordinate research from
supply chain network, partners and suppliers to feed into planning[FA1] [FA2] .

Through the supply chain
planning process and alongside other roles in the supply chain team
identify and enact opportunities for improvements to stockholdings and
supply chain operations.
Work with freight forwarders to identify and
mitigate safeguarding risks during responses, through collaboration
outside of responses.

Freight Operations

Scope, plan, contract and manage freight for HSOT according to internal process.
Oversee freight operations, identifying and raising risks and enacting mitigations as required.
Oversee all freight tasks being undertaken by others within the Supply Chain Team.
Work with the Supply Chain Movements Specialist to draft and implement load plans for FCDO's stockpiled Core Relief Items (CRIs) and Response Enabling Capabilities (RECs).
Systems, Compliance and Reporting
Manage compliance with relevant legislation, including GDP and other specialist requirements such as Dual Use legislation for UK export and DG legislation for multimodal movements.
Support after action reviews and lessons learned exercises to improve future planning.
As required, develop, maintain and improve SOPs for SC operations, e.g. Delivery, Response and Replenishment.
Response Delivery and Reporting
Support and create supply chains during responses, including contracting for goods and services, organising inspections, optimising freight movements and where viable, integrate local and regional sources with international supply chains.
Engage with deployed teams, FCDO Country offices and in-country Partners, to effectively plan and manage supply chains during response.
Proactively capture response data to inform preparedness and response planning, drive continuous improvement, and ensure accountability. Support after-action reviews and lessons learned exercises to improve future planning.
Surge into other operational, procurement, logistics or programmatic tasks within and outside of response, as required by Supply Chain team management.
Manage stockholdings in London and Kemble of deployment equipment and assets issued to contractors and staff, ensuring capacity is in place for HCRD and MCD, to support regular and rapid issue in response. As required issue, track and monitor equipment issued to contractors and staff, acting as a conduit for information between the Supply Chain team and the Advisory and Surge team.
Collaboration
Work constructively with colleagues to achieve shared goals.
Share knowledge, support others, and contribute to a positive team culture.
Be open to feedback and willing to adapt to meet team needs.
Risk Management
Be aware of potential risks to effective and responsible programme management and contribute to mitigation measures according to job role.
Be familiar with and actively participate in established risk management procedures, including reporting issues against identified risks and failures of mitigation measures.
Contribute to risk assessment activities and suggest improvements.
Other Duties
The post
holder will be required to deploy at very short notice to support an FCDO
response for minimum of 4 weeks for up to 30% of their time.
Participate
in HEST training and work to mitigate safety and security threats for self and
others

Undertake
any other duties as appropriate to the position, as requested.
Fulfil role
of Duty Officer on rotation, providing
week-long out of hours surveillance of emergencies.
Contribute
to HEROS contract monthly, quarterly, annual contractual reporting on
specialist portfolio, and provide support as requested in support of
results-based reporting.
Collaborate
constructively with colleagues to achieve shared goals and deliver impactful
outcomes.
Share
knowledge and expertise to support team members and contribute to a positive,
inclusive team culture.
Remain open
to feedback and demonstrate adaptability to meet evolving team and project
needs
Support
business Transition and Exit Planning: Play a pivotal role in adapting to
system upgrades and organizational changes, ensuring the workforce is aligned
with future business needs.
As
appropriate, engage with Palladium UKEA regional team fora and
initiatives.

Required Qualifications:

Demonstrated experience in anticipatory and rapid response supply chain planning
Proven ability to translate scenarios into actionable supply chain strategies
Strong understanding of supply chain risk mitigation approaches
Expertise in stock strategy and inventory management
Ability to assess and implement in-kind assistance through local or regional partners
Analytical and data-informed decision-making skills
Ability to work across teams
Ability to develop and maintain SOPs and planning tools
Experience advising on supply chain aspects of humanitarian policy or donor-funded programme
Act with integrity, reliability, and respect in all interactions
Represent Palladium positively in all professional settings
Take ownership of tasks and responsibilities.

Candidates must hold the right to work in the UK.

Closing date for the advert is 20th October 2025
Deliver work to agreed standards and deadlines.
Follow through on commitments and raise concerns early when issues arise.

Annum - Annual Salary

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.