Cancer Registry Data Manager

Position Scope/Summary

The Cancer Registry Data Manager is responsible for ensuring the health and optimal functioning of the Cancer Registry database, regularly running checks to ensure that the database is running efficiently and reliably for abstraction and reporting. The manager receives and documents any database issues from users to identify trends with the software provider and monitors the issue(s) until resolution occurs. Serves as the primary liaison with the database vendor and OSUWMC IT teams. Serves as the primary subject matter expert for the Cancer Registry database and initial/ongoing training on the database. Manages a team of ODS-certified and non-certified staff, monitoring workflow, performance and productivity. Interviews, hires, trains and supervises staff, including administering performance reviews. In addition, the Manager maintains expertise in abstraction through abstracting, reviewing, synthesizing and summarizing clinical information, and independently coding patient abstracts according to all oncology standard setter coding requirements, including the American College of Surgeons Commission on Cancer and the Ohio Cancer Incidence Surveillance System reporting requirements. The data documented allow the cancer registry department to produce complete, timely and high-quality data to meet required reporting and accreditation requirements as well as support OSUCCC-James operational, research, quality and finance areas. Data are ultimately aggregated with other hospitals and reported at a state and national level (cancer incidence, mortality, etc.).

The Cancer Registry Data Manager ensures the health and optimal functioning of the Cancer Registry database, regularly running checks to ensure that the database is running efficiently and reliably for abstraction and reporting. The manager receives and documents any database issues from users to identify trends with the software provider and monitors the issue(s) until resolution occurs. Serves as the primary liaison with the database vendor and OSUWMC IT teams. Serves as the primary subject matter expert for the Cancer Registry database and initial/ongoing training on the database. Manages a team of ODS-certified and non-certified staff, monitoring workflow, performance and productivity. Interviews, hires, trains and supervises staff, including administering performance reviews. In addition, the Manager maintains expertise in abstraction through abstracting, reviewing, synthesizing and summarizing clinical information, and independently coding patient abstracts according to all oncology standard setter coding requirements.

Minimum Qualifications

A minimum of 6 years in a hospital-based cancer registry. A Bachelor's degree desired or equivalent of relevant training and experience in the field. Oncology Data Specialist certification (ODS-C) required. Expert level knowledge of Cancer Registry data management desired. Excellent knowledge of medical and oncology terminology and medical records content, chart review and abstraction required. Excellent verbal and written communication skills to facilitate training and onboarding of new staff required. Knowledge of reporting requirements and accreditation standards desired.

Ongoing: Must maintain the Oncology Data Specialist-Certified (ODS-C) credential through the National Cancer Registrars Association.