Executive Secretary

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Founded in 2000, Thermosystems, a member of the Daikin group, is a manufacturer's representative specializing in commercial heating, ventilation, and air conditioning (HVAC) products and controls. Our mission is to be the trusted partner behind complete HVAC solutions, bringing the expertise and guidance our customers deserve-because better buildings start with better partners.

Headquartered in Elmhurst, Illinois, we operate offices in Elmhurst, Romeoville, Peoria, Chicago, the Quad Cities, and Des Moines. Our organization includes dedicated equipment, solutions, and service sales teams, along with a comprehensive parts and full-service department to support the products we represent.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance; short-term disability and life insurance; paid time off and paid holidays; and a 401(k) with profit sharing, among other benefits. At Thermosystems, you will be encouraged to grow, apply what you know, and see the impact of your hard work.

If you want to learn more about Thermosystems, visit us at www.thermohvac.com today!

Executive Secretary - Thermosystems

Elmhurst, IL

Pay Range: $27.64 to $31.25 per hour

Job Responsibilities:

• Manage and direct all incoming telephone inquiries to the appropriate departments or individuals.
• Welcome and assist office visitors, ensuring timely notification to relevant team members.
• Sort, distribute, and manage incoming mail and coordinate the shipping and receiving of office packages.
• Monitor inventory levels and coordinate the procurement or discontinuation of office supplies, snacks, and beverages.
• Coordinate logistics for office events, including team lunches, client/vendor visits, and on-site training sessions.
• Coordinator travel and accommodation arrangement for team members attending off-site events or meetings.
• Oversee the general upkeep and presentation of the office environment, as well as contacting the appropriate service providers to resolve facility-related issues
• All other duties assigned.

Qualifications:

• Must have a Highschool Diploma or GED
• At least 2 years of previous experience is required
• Must have experience working with Microsoft 365