Supply Chain Administrative Assistant

Summary: The Supply Chain Sales Support Assistant will provide the Supply Chain/Logistics Department support with daily office needs; filing, scanning and general administrative activities.

Essential Duties and Responsibilities include the following: other duties may be assigned:

• Develops and maintains filing systems, both manual and electronic (including scanning of documents).
• Ensures the accuracy of proforma invoices and oversees the processing and matching of all invoices with supporting documentation.
• Maintains accurate records and documentation to support audits, including precise updates to Excel files.
• Emails customers Certificate of Analysis (COA's) and/or other related requested documents.
• Tracks all shipments and maintains updates on spreadsheets.
• Assists with Import/Export paperwork when needed.
• Prepares required shipping documents for domestic shipments by obtaining freight quotes, communicating shipment status' and distributing documentation where necessary.
• Provides assistance to supply chain team with gathering information for SOX (Sarbanes Oxley) controls.
• Reviews and validates freight invoices from carriers and customs brokers, ensuring accuracy and timely updates to spreadsheets.
• Follows all food safety procedures and practices to promote our food safety culture.
• Other duties assigned by management.

Minimum Qualifications:

• 2+ Years related experience and/or training.
• Highly Proficient in function of Microsoft Office programs (Excel, Word, Powerpoint)
• Must be well organized and show attention to detail.

Preferred Qualifications:

• Knowledge of various transportation modes/providers.
• Ability to manage multiple responsibilities simultaneously and meet deadlines.
• Effectively prioritize tasks to work efficiently and independently with minimal supervision.
• Proficiency in Microsoft Excel, Word, PowerPoint and Outlook.
• Knowledge of J.D. Edwards Enterprise One.
• Prefer 5+ years of specialized experience.

Physical Demands:

• Regularly required to reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl.
• Occasionally required to stand, walk, use hands to handle, or feel.
• Occasionally lift and/or move up to 10 pounds.
• Extended periods spent sitting/standing at desk in front of computer screen.

Work Environment:

Occasionally exposed to cold, heat, wet and/or humid conditions, moving mechanical parts, chemicals, outside weather conditions. The noise level in the work environment is usually moderate.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rousselot is an equal opportunity employer and gives consideration to qualified applicants without regard to race, color, creed, religion, age, pregnancy, sex, sexual orientation, gender identity, national origin, genetic information, physical or mental disability, military service, protected veteran status, or any other characteristic protected by applicable federal, state and local law. Know Your Rights: If you would like more information, please click on the link and paste into your browser: https://www.eeoc.gov/poster