Senior Coordinator, Finance and Operations

The University Libraries Business Center seeks a Senior Coordinator, Finance and Operations who thrives in a collaborative work environment, has a strong work ethic, and exercises creativity in fulfilling assigned duties. The Senior Finance and Operations Coordinator provides financial management support for a $15,000,000 Library Information Access (Library Materials) budget, carrying out duties in accordance with established accounting principles, procedures, and objectives. The incumbent reconciles, analyzes, and prepares various financial reports and assists in managing and reconciling a variety of university funds (state, grant, gift, and auxiliary) with an emphasis on purchasing and budgeting. This position requires sensitivity in handling confidential information, the ability to assess and respond to customer needs effectively, and a collaborative work style to complete assignments of varied and diverse nature. This position reports to the Associate Director, Finance and Operations, and works closely with the Director, Finance and Administration, to manage the libraries' accounts.

Applicants must be currently authorized to work in the United States.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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CHARACTERISTIC DUTIES

FINANCIAL:

• Assist the Associate
  Director, Finance and Operations in the development of account management
  structures and budget loads, including account/transaction coding and
  assignment of funding. Authorizes and approves expenditures; approves and/or
  prepares various financial documents, including invoice preparation for
  rendered library services. Determines funding and expenditure decisions based
  on budget projections; advises on compliance with Libraries and University
  policies, procedures, and industry best practices. Reconciles financial
  transactions monthly to ensure proper coding of transactions using established
  Libraries account management structures.
• Monitor, reconcile, and allocate the
  Information Access (IA) budget. Assign and oversee work performed by IA support
  staff. Prepare and submit file feed to UA Financial Systems and serve as a
  liaison to UA Accounts Payable. Lead collaboration and communication with the
  library Collection Services Department. Prepare monthly budget reports and facilitate the monthly IA
  budget meeting with budget owners.
• Assist the
  Associate Director in developing, producing, and analyzing a variety of
  monthly, quarterly, and annual reports to provide an accurate and transparent
  picture of the libraries' financial position for various audiences. Work with
  various stakeholders to provide appropriate reports and analytical tools for
  budget forecasting.
• Prepare budget
  recommendations for the assigned work unit and monitor or administer the budget
  throughout the year.
• Review
  accounting and reporting systems, procedures, and completed assignments of
  other staff to ensure compliance with university or outside agency regulations.
  

SPONSORED PROJECTS:

• Work with PI and Associate Director to
  review project budget and initiate and track proposals in the UAR system.
• Assist
  with grant reporting and meet with PIs to review activity.
• Monitor position
  funding updates and submit transactions as needed to update position funding
  per the project budget.

OPERATIONS:

• Adjust to the changing needs of the University and Library
  operations or the need to provide specialized or individualized reports.
• Help train staff and student employees.
• Work to develop rapport and effective working
  relationships with other departments and staff in the UA Libraries,
  demonstrating the UA Libraries' organizational values.
• Stay informed and up-to-date on any relevant University
  policies and procedures. Recommend, establish, or revise departmental
  procedures or operating policies; update related departmental manuals.
• Assist with special departmental or library-wide
  initiatives or projects, including those of a complex nature.
• Participate in the review and redesign of work processes for
  streamlining and effectiveness.
• Provide backup support for department staff during absences.
• The UA Libraries support the UA's strategic initiatives designed to create a positive environment for all faculty, staff, and students. The candidate is expected to support these efforts in the department and college.
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated
  self-motivation and the ability to work independently with minimal direction
  and collaboratively as a member of a team.
• Demonstrated proficiency
  working with UAccess Financials, Analytics, and Employee systems.
• Proven ability in
  preparing financial reports and performing independent analyses, presenting
  data, and making recommendations in a variety of formats, including written
  narrative analyses, charts, graphs, etc.
• Knowledge of accounting principles, practices,
  and procedures, including those specific to the University of Arizona.
• Excellent customer service skills.
• Ability to use good judgment and solid analytical
  and problem-solving skills.
• Ability to work in a fast-paced environment,
  responding positively to unanticipated changes.
• Excellent Initiative, organizational, time management, and follow-through
  skills.
• Optimistic, flexible, can-do attitude.
• Ability to effectively prioritize workload.
• Fluency in Microsoft Office applications and ability to
  acquire new software skills.
• Knowledge of Library Services Platforms or other library
  resource management systems.
• Excellent interpersonal and
  communication skills, both written and verbal.
• Ability to work in a highly collaborative environment, one that values
  and leverages the benefits of a variety of perspectives.
• Positive attitude and strong demonstration of UA Libraries' Values.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through
  professional level experience.
• 3 years of relevant work experience, or equivalent combination of
  education and work experience.

• Experience working with a Library Services Platform or other library resource management system.
  
• Experience providing training and performance management.
  
• Experience with UAccess Systems (Financials, Analytics, Employee).