New

Executive & Personal Assistant

Vaco
$180,000.00 - $250,000.00 / yr
United States, New York, New York
Feb 05, 2026
Industry: Professional Services Role: Executive/Personal Assistant Salary: $180K - 250K/annually Location: New York, NY (On-site 5 days a week + travel requirements) My client is seeking a seasoned, high-caliber Executive Assistant to support a Principal whose influence spans global business, investment, philanthropy, and public initiatives. This is not a standard corporate role; it is a high-responsibility position based out of the Principal's home office, requiring a blend of sophisticated executive support and hands-on household coordination. Working alongside an existing EA, you will act as a trusted gatekeeper and operational engine, managing a fast-moving ecosystem with precision, poise, and absolute discretion. Core Responsibilities Executive & Operational Support Complex Logistics: Manage a frequently shifting calendar across multiple time zones and coordinate intricate travel itineraries (air, lodging, ground) with real-time updates. High-Level Liaison: Serve as a primary point of contact for board members, senior executives, family office professionals, and external stakeholders. Project Tracking: Distill complex priorities into actionable items, ensuring all deadlines and follow-ups are met with consistency. Materials Prep: Produce high-quality summaries, meeting materials, and digital organization to keep the Principal briefed and prepared. Home Office & Household Coordination On-Site Presence: Deliver seamless administrative support from the home office, including managing physical files, mail, deliveries, and errands. Residence Oversight: Coordinate with household staff, vendors, and building management for maintenance, repairs, and property-related meetings. Property Logistics: Facilitate pre-arrival and post-departure checklists for the Principal to ensure residential operations are flawless. Personal Logistics: Manage clothing returns, household inventories, and organizational projects within the home. Technology & Digital Continuity Tech Support: Serve as the first line of defense for the Principal's technology (Microsoft 365, Google Workspace, iCloud), performing basic troubleshooting and liaising with IT for deeper technical needs. The Ideal Profile Experience: 8+ years supporting C-suite executives, founders, or UHNW individuals. Experience in top-tier finance, law, or family offices is highly preferred. Discretion: You have a proven track record of handling sensitive, confidential information with the utmost integrity. Tech Savvy: High fluency in modern productivity tools (Zoom, iCloud, G-Suite) and a comfort level troubleshooting devices. Temperament: You are anticipatory by nature-spotting issues before they arise. You remain calm, grounded, and steady under high-pressure, changing circumstances. Communication: Exceptional written skills with the ability to turn complexity into clarity. Why This Role? Impact: A close-knit working relationship with a senior principal and clear ownership of core operations. Environment: A private, sophisticated home-office setting on the UWS. Compensation: Competitive salary and comprehensive benefits (100% covered health, dental, and vision after 90 days). Stability: This is a long-term opportunity for a loyal, values-driven professional. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.