HEALTH INFORMATION MANAGER - 02262026-75575

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, MIDDLE TENNESSEE MENTAL HEALTH INSTITUTE, DAVIDSON COUNTY

This is an on-site position.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Certified as a Registered Health Information Administrator and experience equivalent to one year of full-time work in one or a combination of the following: 1) medical records management, records transcription or related health information work at a hospital or health care facility, 2) professional-level nursing, or 3) instructing a health information management program at a college or university.

OR

Education and Experience: Certified as a Registered Health Information Technician and experience equivalent to two years of full-time work in one or a combination of the following: 1) medical records management, records transcription or related health information work at a hospital or health care facility, 2) professional-level nursing, or 3) instructing a health information management program at a college or university.

Necessary Special Qualifications: Certified as a Registered Health Information Technician or a Registered Health Information Administrator by the American Health Information Management Association.

Overview

Under general supervision, is responsible for professional health information administrative and supervisory work of average difficulty; and performs related work as required. An employee in this class manages the health information records unit at a hospital or other healthcare facility.

Responsibilities

1. Enters protected health information, person-specific non-health information, and prints records for health information files. Sends protected health information electronically through secure e-mail and creates forms related to the supplying of protected health information to other parties.
2. Compiles statistical information from various sources and uses it to respond to internal requests for information from other departments and management and to external surveys, and to develop monthly ad hoc reports. Codes diagnostic data according to uniformly recognized psychiatric and/or medical codes.
3. Develops retention schedules for health information files and audits health information records.
4. Trains new clerical/technical staff working in locations where files are kept regarding how protected health information should be filed and purged. Provides HIPAA training to new facility staff so that they know how to handle protected health information.
5. Interviews and hires subordinate staff to work in the Health Information Management Department. Schedules work, manages staff performance, and resolves conflicts between the Health Information Management Department and other internal and external contacts.
6. Works as part of a team to determine the design of facility computer system applications, forms, the organization of files, and the location of health information records.
7. Provides contact information to multiple external sources wishing to request protected health information.
8. Projects future needs for medical transcription and develops plans for staffing and equipment so that transcription of health information will be completed according to facility requirements.

Competencies (KSA's)

1. Attracts Top Talent
2. Optimizes Work Processes
3. Manages Conflict
4. Drives Engagement
5. Manages Complexity

Knowledges:

1. Administration and Management
2. Law and Government
3. Customer and Personal Service
4. Record and File Management Systems and Forms Design
5. Human Anatomy and Medical Terminology

Skills:

1. Active Learning and Listening
2. Critical Thinking
3. Time Management
4. Reading Comprehension
5. Negotiation

Abilities:

1. Deductive Reasoning
2. Information Ordering
3. Selective Attention
4. Speech Clarity
5. Visual Color Discrimination

Tools & Equipment

1. Computer
2. Electronic/Mobile/Manual Filing Systems
3. Scanner/Printer/Copier/Fax Machines
4. Telephone
5. Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.