Administrative Assistant

Ensure that you have discussed applying to this position with your current manager, prior to submitting your application.

PURPOSE:

The Maintenance Administrative Assistant will be responsible for supporting the day-to-day responsibilities of the maintenance department as well as other departments as needed.

KEY OBJECTIVES AND RESPONSIBILITIES:

• Provides administrative support for maintenance manager and maintenance personnel
• Separate and tracks confined space, hot work, excavation, lockout, and other work permits to provide to the safety department
• Enters daily hours worked for department personnel into JDE Edwards on each key performance indicator
• Update and maintain daily Call outs and prepare weekly report Assist with bi-weekly payroll/review and verify all maintenance and utilities department's exception reports to ensure accuracy of processing
• Assist payroll with manuals and other requests as needed
• Maintains invoices for equipment rentals and contractors
• Attend maintenance meetings and scribe for the meetings Fax, scan, copy, make files, and schedule conference rooms as needed
• Orders supply as need for the maintenance department
• Maintains Work order filing system to meet five-year history requirements
• Sort and prepare maintenance related internal and external mail
• Assist during Turnarounds with cost and PO entries

REQUIRED EDUCATION/EXPERIENCES:

• Associate's degree OR High School diploma or GED or equivalent from two-year College or five or more year's related experience and/or training; or equivalent combination of education and experience
• High proficiency with all MS Office programs, Internet, and general office equipment

COMPETENCIES:

• Excellent written and verbal communication skills
• Time management, organizational skills
• Able to multi-task and handle multiple projects and deadlines
• Excellent organizational, time management, and customer service skills
• Demonstration of Calumet Values - Safety, Excellence, Entrepreneurship, Integrity, Innovation, Collaboration, Respect

Salary and benefits commensurate with experience. We are an equal opportunity employer including disability and veteran.