Administrative Assistant

IPS is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS.

Responsibilities & Expectations:

We are seeking an Administrative Assistant who will play a pivotal role in managing a diverse array of administrative tasks within the organization. This individual will be tasked with overseeing critical functions such as tracking leave requests, maintaining training records, scheduling training sessions, processing project billing, and addressing vendor discrepancies. The ideal candidate is expected to excel in organizational skills, possess acute attention to detail, and demonstrate proficiency in multitasking within a dynamic and fast-paced work setting.

• Tracks and processes leave requests for both technicians and office employees.
• Maintain training records.
• Schedules training classes.
• Bill completed projects.
• Works Aging Reports
• Works vendor discrepancies.
• Process and reviews incoming customer PO's.
• Audit customer projects for required documentation.
• Process timecards for employee payroll.
• Assist in other areas as assigned.

Qualifications and Competencies:

• Associates degree or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
• Proficient in MS Office Suite
• Excellent communication skills both oral and written
• Professionalism in handling sensitive and confidential information.
• Ability to work within a faced-paced, professional and team environment with constant deadlines.
• Attention to detail and problem-solving skills.
• Ability to speak clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
• Ability to write clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.

Preferred Qualifications:

• Bachelors degree or equivalent from four-year college; or four years related experience and/or training; or equivalent combination of education and experience.
• Proficient in MS Office Suite
• Excellent communication skills both oral and written
• Professionalism in handling sensitive and confidential information.
• Ability to work within a faced-paced, professional and team environment with constant deadlines.
• Attention to detail and problem-solving skills.
• Ability to speak clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
• Ability to write clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.

Working Demands:
Employee typically works in a climate controlled indoor office environment with adequate lighting and provided with an ergonomically-friendly work station configuration. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is low with occasional moderate noise levels.

Physical Demands:
Employee is required to: Sit frequently; stand, walk, kneel, squat, and stoop occasionally; use hands and fingers to feel, handle, and grip tools and controls regularly; reach with hands and arms regularly; talk and hear. Employee must lift and move up to 5 pounds regularly, and occasionally lift and move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

You'll thrive at IPS if you...

* Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
* Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
* Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
* Have an entrepreneurial spirit. You're proactive, innovative, and thrive in a fast-paced environment.
* Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
* Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:

At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Benefits:

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives
• Tuition Reimbursement Program
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP)
• And more!

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.

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