New 
Legal Operations Administrator
 Republic Bank | |
 United States, Kentucky, Louisville | |
 Mar 03, 2026 | |
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Description
"Republic Bank believes in the development and advancement of our associates. We offer the opportunity to learn all aspects of the company to prepare for future advancement. Come join our team for a career, not just a job!" Grade 10 About Republic Bank Republic Bank's values are built upon making an IMPACT for our clients, our associates and the communities we serve. (IMPACT stands for Innovate for the Future, Make it Easy, Provide Exceptional Service, Acknowledge & Celebrate Success, Commit to Caring and Thrive Together) The associates of Republic Bank are the key to our success as an organization and we value our associates. It's one of the reasons we've been named as one of the Best Places to Work in Kentucky for ten years! For more information about the company, please visit www.republicbank.com. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
POSITION PURPOSE AND OBJECTIVES
This role is responsible for developing, maintaining, and improving the Legal Department's internal processes, procedures, systems, and technology tools through collaboration with Legal leadership, crossdepartmental partners, and external industry groups such as CLOC. The role leads the creation, tracking, analysis, and reporting of key financial and nonfinancial metrics and provides paraprofessional legal support to the General Counsel and other counsel by preparing and reviewing correspondence, contracts, policies, insurance applications and claims materials, minutes, and other assigned documents.
The position also oversees records storage and retention for all legal documentation. In addition to these core responsibilities, the role includes administrative tasks such as expense report reconciliation and other routine departmental support activities.
MINIMUM QUALIFICATIONS
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Minimum 5 years of bank operations, project management, or legal operations experience required.
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Experience supporting attorneys or legal teams, preferred.
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Demonstrated experience managing document workflows, scheduling, and legal correspondence, required.
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Ability to work independently, prioritize competing demands, and follow through with minimal supervision.
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Proficiency in Microsoft Word, Excel, PowerPoint, and internet-based tools.
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Willingness to become a Kentucky Notary (KY residency not required).
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Experience with SharePoint and AI tools, preferred.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Description - % of Time Spent
Legal Operations & Process Support - 40%
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Develop, maintain, and improve Legal Department processes, workflows, templates, and best practices.
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Track, analyze, and report on legal metrics, including outside counsel spend, matter budgets, and variance analysis; coordinate with Accounting as needed.
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Manage outside council relationships and invoice/billing process.
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Create, implement, and maintain dashboards, reports, and benchmarks to support forecasting and cost control.
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Stay current on legal operations trends and recommend improvements to tools, systems, and processes.
Systems, Records & Knowledge Management - 25%
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Serve as system owner for Legal SharePoint sites, including document management, project requests, forms, and knowledge repositories.
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Manage legal records storage and document retention.
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Support automation and cross-functional process improvements in collaboration with other departments.
Legal & Paraprofessional Support - 25%
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Prepare, review, and manage legal correspondence, documents, reports, contracts, policies, and insurance-related materials.
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Assist legal team with litigation support, regulatory matters, contracts, and tracking.
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Support trademark portfolio management and annual corporate disclosures, as needed.
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Assist with subpoenas, garnishments, levies, and other legal document functions, as needed.
Administrative & Executive Support - 10%
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Manage calendars, meetings, and logistics for the Legal Department.
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Provide organizational support for internal meetings, Board and Committee materials, and minutes, as assigned.
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Coordinate outside counsel onboarding and invoice processing.
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Support administration, renewal, and reporting of the Bank's insurance programs and claims.
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Maintain a working knowledge of compliance requirements affecting your position and area of responsibilities and actively learn new regulations and assist in the implementation, if required.
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Model and foster behaviors that support the Bank's values and corporate culture creating an atmosphere of trust, cooperation, accountability, and dedication to the organization.
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Willingly perform all other duties and projects as assigned.
INTERPERSONAL SKILLS AND COMPETENCIES REQUIRED
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Exceptional analytical, organizational, and time-management skills.
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Ability to handle sensitive and confidential information with discretion.
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Excellent written and verbal communication skills.
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Ability to manage multiple projects and stakeholders in a fast-paced environment.
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Self-motivated, detail-oriented, and collaborative.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the associate is regularly required to sit, use hands to finger, handle, or feel; and talk or hear. The associate frequently is required to stand or walk. The associate is occasionally required to reach with hands and arms. The associate must occasionally lift and/or move 10 pounds. Specific vision abilities required by this position include close vision, and distance vision. The noise level in the work environment is usually moderate.
OTHER REQUIREMENTS
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Travel between Republic Banking facilities may be required including occasional out of town travel.
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Flexible work schedule may include some evenings, weekends and/or overtime.
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Stay abreast of new developments, best practices, and statutory and regulatory changes. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. | |