Sr. Business Support Specialist

The Office of Student Engagement provides involvement opportunities, leadership training and volunteer experiences with an emphasis on developing transferable skills for future employment. Programs include the Women's Leadership Conference, Emerging Leaders, Mizzou Alternative Breaks and Caring for Columbia. The office advises student government and is the central campus resource for recognized student organizations.

Summary:

The Sr. Business Support Specialist provides administrative and operational support to the Student Engagement and Leadership area within the Division of Student Affairs. This position plays a critical role in ensuring efficient business operations, supporting both frontline staff and behind-the-scenes processes. The specialist collaborates closely with professional staff and student employees to ensure timely processing of scholarships, contracts, supply orders, and general administrative needs. In addition to being the primary administrative support for assigned units, the individual will cross-train to support the broader team and will serve as a central point of contact for shared resource management, onboarding tasks, and space oversight.

Essential Functions:

Administrative and Operational Support

• Provide direct administrative support to assigned areas and serve as cross-trained backup support to other teams.
• Provide calendar and scheduling support to one or more area directors or managers.
• Monitor shared resource email accounts and route inquiries to appropriate staff for follow-up and resolution.
• Help prepare agendas, take notes, and support follow-up from staff meetings or planning sessions.
• Carry out responsibilities with sound judgment and confidentiality, ensuring efficient daily operations and the secure handling of sensitive information.
• Perform other administrative or operational duties as assigned to support divisional goals and student success.

Financial and Contract Management

• Submit invoices and payment requests through university financial systems, ensuring timely and accurate processing.
• Assist with contract submission, routing, and status tracking for events, speakers, vendors, and service providers.
• Draft initial stipend contracts for student government officers and manage the routing and tracking of required signatures.
• Assist with travel and reimbursement processing, including gathering documentation and submitting through university systems.
• Work closely with the assigned Business Manager to support purchasing, reconciliation, financial tracking, and compliance.
• Track departmental scholarships and coordinate with staff to ensure timely award processing and documentation.

Facilities and Resource Management

• Assist with office supply inventories and place orders for materials, equipment, and promotional items as needed.
• Support check-in/check-out processes for shared equipment, promotional materials, and tabling supplies.
• Monitor shared student spaces and program offices for maintenance needs and assist with the submission of facilities service requests as needed.

Staff and Student Support

• Coordinate onboarding logistics for new staff, including key and nametag requests, shared drive access, and workspace setup.
• Serve as a point of contact for basic student and visitor questions, connecting individuals with the right staff or resources.

Event and Program Support

• Support planning and logistics for department events and training sessions, including reserving spaces and ordering catering or supplies.
• Help track student engagement data or participation records, as needed, in collaboration with program staff.
• Update program or unit-specific webpages and assist with internal communications as requested.

Monday - Friday, 8 a.m. - 5 p.m.

This position may require evening and weekend hours supporting activities and programs within the department. Occasionally division and campus projects may require additional hours outside of your normal schedule.

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Range: $18.87 - $23.00 per hour; paid on a biweekly basis
GGS/PAT Level: 008
University Title: Senior Business Support Specialist
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Complete application, and upload the following: resume, cover letter, and 3 or more professional references which must include at least one supervisor.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.