New

NC Agromedicine Institute Administrative Support Associate

East Carolina University

$25,155 - $32,376

United States, North Carolina, Greenville

Apr 14, 2026

Position Details

Position Information

Job Title	NC Agromedicine Institute Administrative Support Associate
Position Number	946519
Vacancy Open to	All Candidates
Time-Limited	No
Department Homepage	https://ncagromedicine.org/
Advertising Department	AGROMEDICINE INSTITUTE
Division	ECU Health/BSOM
Classification Title	10421 Administrative Support Associate
Competency Level	2 - Journey
Working Title	NC Agromedicine Institute Administrative Support Associate
Number of Vacancies	1
Full Time Equivalent (FTE)	.75
Full Time or Part Time	Part Time
Recruitment Range	$25,155 - $32,376
Anticipated Hiring Range	$25,155 - $26,250
Salary Grade Equivalency	NC02
Work Schedule	M-F
Work Hours	8am-5pm
Position Location (City)	Greenville
Job Category	Staff - Office/Clerical
Organizational Unit Overview	The North Carolina Agromedicine Institute is a collaborative institute between East Carolina University, North Carolina State University, and North Carolina A&T State University. East Carolina University is the managing university and collaborates with other institutions to promote the health and safety of farmers, fishermen, foresters, their workers, and their families through research, prevention/intervention, and education/outreach. North Carolina Agromedicine Institute promotes collaborative interdisciplinary research that identifies and addresses rural population health and safety risks through ecological, epidemiological, and surveillance methods. Partnerships across professions, institutions, and among communities are essential to ethical research integrity in Agromedicine. Community-campus partnerships in research strengthen the integration and translation of research into population health interventions to improve the well-being of human, animal, and environmental factors, farmers, foresters, fishers, their families, and communities. The Institute recognizes the civic and cultural context of research to move towards policy influences rural population health and safety. Thus, research outcomes should influence factors for improving behavioral and operational factors for farmers, fishermen, foresters, their families, and communities over time, in different settings, and at various levels through community empowerment to elevate rural ecological health.
Job Duties	The North Carolina Agromedicine Institute is seeking an Administrative Support Associate for their West Academic Building. Administrative support is critical to serve as the building lead for the West Academic Building, ensuring security, safety, and smooth daily operations. This role provides in-office support for clients and field staff who spend much of their time working outside the office, offering a reliable point of contact and coordination. The Administrative Support Associate is also needed as a liaison to work with external departments, schedule community events, and manage the use of the West Research Campus. Administrative support is also needed to organize data for reporting, enter travel and expense reports, maintain social media, and support tasks that allow program staff to focus on advancing the Institute's mission while maintaining a safe and welcoming environment for all. The job duties for this role include the following: General Office Management: Manages a variety of business and records functions; performs research, data collection, and analysis of information. Interprets policies and procedures to facilitate and ensure the application of sound business practices. Serves as a key liaison among the Institute and work units external to the Institute, both on campus and at partner universities; integrates policies and procedures with other units, as appropriate. Identifies, assesses, and resolves problems that require research and review of policy and procedures. Assists Director with management and operational activities, as needed; coordinates and directs office activities; develops new processes or procedures, as necessary. Compiles, organizes, and analyzes financial and other data; maintains physical and electronic files of key documents in a well-organized manner Maintains and supervises the daily activities of the administrative office. Coordinates with housekeeping, Fire Marshal, OSHA, and maintenance facilities to assure building and employee safety and quality of environment Assigns office lobby coverage, work-study student responsibilities, and coordination of secretarial support services in performing any needed duties outside of normal work hours. Collects mail, sorts the mail for other building departments, schedules mail pickup, and manages department mail, the mail of the Director, and the Associate Director Maintains office equipment, including computers, software, AV equipment, fax, copier, scanner, telephone services, cell phones, printers, and other products and equipment necessary to normal office function. Keeps inventories as needed Schedules and maintains a calendar for community rooms at West Research Campus and controls access to use of the library, conference room, and all Institute office spaces in the internal calendar and in the 25-Live university system. Accepts deliveries for the Institute and other West Research Campus departments Submits work orders for the West Research Campus Academic Building for the Institute and other departments sharing the building Assures proper supplies are available and neatly maintained Assists the Director in all operational and management activities, as needed Public Contact and Communication: Explains and interprets Institute programs, faculty, staff, students, administrators, community partners, and the general public; responds to routine and non-routine inquiries. Explains and interprets state, University, and Institute policies and procedures using standard formats; communicates factual information, general guidelines, and standard procedures. Advises Institute Director, Associate Director, faculty, staff, and students in matters related to operations; replies to routine and non-routine inquiries. Communicates interpretative information that spans across fiscal, programmatic, and operational areas. Assures that all staff interact with visitors and Institute contacts with decorum and respect in a formal, businesslike manner that establishes a good first impression of the organization Makes appointments for the Director and Associate Director, and maintains the Director's Calendar. Assists with coordinating, scheduling, and staffing non-project-specific outreach events, as requested by the Director Coordinates activities to ensure smooth work schedules and appropriate use of the facilities Assures that literature in the lobby area is up to date, pertains to the mission of the Institute, and is displayed in an appropriate manner Assures that public display boards are properly maintained and updated as needed Keeps Director and Associate Director alerted and informed of key events, deadlines, and protocols. Composes written communications using standard business protocols. Obtains Director's review of communication to all senior-level administrative staff and to all sponsors before sending/distributing. Maintains data of the distribution of newsletter reports. Reports any significant complaints or problems immediately to the Associate Director and Director Establishes a schedule for staff meetings and distributes the agenda and all related documents for meetings to staff. Assures that all staff receive internal communications in a timely manner Coordinates logistics as needed for the Agricultural Medicine Course and other special Continuing Education activities. Schedules and coordinates all Board of Directors, Board of Partners, and Executive Committee meetings. Attends Board of Directors and Board of Partners meetings, takes notes, and prepares minutes according to established business protocols. Distributes minutes of the Board of Directors and Board of Partners meetings in a timely manner. Communicates with potential Institute Members by informing them of the membership process, collecting all required new member packet documentation, processing the EPAF to request Pirate ID, requesting email Address from ITCS, requesting criminal background check, and finalizing packet for approval by the Executive Committee. Assures the confidentiality of all faculty, staff, students, partners, and Members of the Institute. Reports and Records Maintenance: Assists the Associate Director and the Director in the development of reports as requested. Provides information to the Office of Sponsored Programs for grant reports as requested by the Director and the Associate Director. Maintains records of all partners and their activities related to the Institute, including directories for the Board of Partners, Institute members, and Board of Directors. Follows university protocols for record maintenance, review, and purging. Assists the Director with all audit requests by producing records Maintains all project records and Institute databases according to protocols provided by funders and the university Maintains all financial records as required by funders, state, and federal governments. Maintains records of all Board of Directors and Board of Partners meetings, Maintains confidentiality of all Institute records. Human Resources Management: Collaborates on all contracts for students, coordinates their work schedule, and ensures communication flow between the student, the Institute staff, the Director, and the Associate Director Collaborates with the BSOM Business & Administrative Affairs HUB to facilitate all personnel and human resource actions. Maintains all personnel files and records for all students, staff, and faculty personnel, maintains leave files for permanent staff and faculty, and works with the BSOM Business & Administrative Affairs HUB to ensure that all staff records meet guidelines for the State of NC. Maintains records of staff achievements and honors for personnel, NCAI, SCAC, and partners Maintains the role of Super-Admin for the department for the university's Piratetime system Registers and schedules all staff and faculty for staff development opportunities Trains staff on the use of department pirate drive, Kronos system, travel system, and ERS systems Trains students on the use of the department pirate drive and the use of internal tracking forms Supervises the day-to-day schedule of students; supervises student work assignments, as appropriate. Staff Development: Completes training courses and protocols as recommended or needed to comply with university regulations (e.g., ASPIRE, financial services workshop, health sciences HR workshops, etc.) Participates in staff development opportunities to improve job performance as needed/directed. Research and register staff for staff development activities Provides training to all work-study students, office assistants, and new staff members regarding office operations and Institute protocols.
Minimum Education/Experience	High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation	None
Preferred Experience, Skills, Training/Education
License or Certification required by the Department	None
Special Instructions to Applicant	Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date	04/13/2026
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.	04/22/2026
Open Until Filled	No
Quick Link for Direct Access to Posting	https://ecu.peopleadmin.com/postings/92695
Alternate option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
Nondiscrimination Statement	East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity	If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.