Psychiatry Residency Program Coordinator - Open Rank (Entry to Senior Professional)

Job Summary:

The Residency Program Coordinator for Psychiatry is responsible for managing all aspects of the accredited training program and their approximate 56 trainees. This position represents their training programs on behalf of the University GME office, the Dept of Psychiatry, the School of Medicine and the University of Colorado. The Residency Program Coordinator is responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas including academic, administrative, managerial and student services functions.

Key Responsibilities:

• Performs coordinator duties as related to planning, directing and coordinating academic, operational and financial activities of the residency

• Assist in managing all aspects of the recruitment process yearly

• Onboard all residents to all required program sites. This includes managing all required GME, HR and affiliate site paperwork, badging, security access, EPIC training, parking access, state licensure applications, hospital privileges and credentialing, Medicaid forms and other GME forms as needed.

• Assist in planning yearly orientations for residents, including program expectations, policies and procedures

• Manage MedHub and WebAds, online programs required by GME and ACGME for reporting as well as all other necessary reporting tools required by the University or national accreditation boards.

• Help in creation of schedules and FTE allocation of residents yearly.

• Ensures residents and faculty are completing all requirements of program to include exams, procedures, evaluations and certifications

• Help maintain resident records and respond to all requests for verification of training or letters of reference

• Assist in annual budgeting for the residency

• Help coordinate accreditation activities including ACGME site visits and self-studies and annual program reviews (APE)

• Works closely with program director on program policies and procedures, annual updates and program manual. Ensures that program, site and GME policies and procedures are enforced

• Manage the day-to-day operations for the residency such as resident evaluations, vacation scheduling and approval, and resident didactics

• Help coordinate and participate in clinical competency committee meetings, program evaluation committee meetings and strategic planning meetings to ensure compliance with the various accreditation bodies (ACGME, GME, ABPN)

• Maintain and ensure accuracy of program letters of agreement (PLAs) with all training sites

• Assist as needed with general residency committees, communications and meeting planning

• Act as back up for other Psychiatry program coordinators and the Medical Student Coordinator

• Manage all residency purchase processes and reimbursements for resident and fellow educational funds. Help with department travel arrangements and expenses when needed. Lead contact for Concur and Marketplace functions, orders and invoicing.

• Tracking and coordination of CSV's, Vignette Exams, AFT's and other evaluations, PRITE prep and exam, and schedule residency room needs on campus through EMS

• Organize, plan and run resident retreats

• Coordinate catering and events as needed

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3-4 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus, one of four campuses in the University of Colorado System, is the major academic medical center in the Rocky Mountain region. The Anschutz Medical Campus is home to the University of Colorado Hospital, Children's Hospital Colorado, and a new Veterans Affairs Hospital, making it one of the largest and most comprehensive biomedical research and clinical care centers in the western United States. With world-class health sciences research, educational and clinical facilities, the CU School of Medicine has established distinctive and highly productive programs, receiving research awards of more than $350 million per year, including more than $200 million from National Institutes of Health and other federal agencies. The School's total annual clinical and research revenue exceeds $1.2 billion per year.

The Department of Psychiatry is one of the largest units in the UCD-SOM and is comprised of 5 Divisions. The Department currently has approximately 475 paid appointments. In addition, the department has 371 clinical faculty members, 125 regular faculty from Affiliated Hospitals (i.e., Denver Health, National Jewish, VA), and 94 faculty with secondary/adjoint appointments in Psychiatry. The University of Colorado School of Medicine Department of Psychiatry has just welcomed their new Department Chair, C. Neill Epperson, MD and is in the process of growing the Department of Psychiatry with new programs and expanding existing programs.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Professional:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

Intermediate Professional:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

• At least 1 year of professional experience in a Graduate Medical Education coordinator administrative or related role

Senior Professional:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

• Two or more years of experience serving in a Graduate Medical Education coordinator administrative or similar role

For all levels:

• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

• An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications for all levels:

• Previous experience with graduate medical education programs

• Experience with educational, financial, and management processes.

Knowledge, Skills and Abilities for all levels:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Effective problem-solving skills including the ability to analyze and evaluate data to make appropriate decisions and recommendations.

• Demonstrated motivation and strong work ethic with the ability to work through projects independently.

• Ability to work under pressure and meet deadlines in a complex and fast paced environment.

• Exceptional organizational skills and attention to detail.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Sara Dillard, sara.dillard@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by April 27, 2026

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE

• Entry Professional: $45,017-$57,262

• Intermediate Professional: $48,989-$62,314

• Senior Professional: $52,961-$67,367

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.