New

Administrative Assistant

TEKsystems
$27.00 - $34.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Illinois, Chicago
Apr 15, 2026
Job Title Executive Administrative Assistant - Legal Role Overview We are seeking a highly skilled Executive Administrative Assistant to provide proactive, high-level support to multiple senior legal leaders. This role serves as a trusted partner and gatekeeper, exercising strong judgment, discretion, and foresight to manage priorities, anticipate needs, and resolve issues before they escalate. The ideal candidate thrives in a fast-paced environment, navigates complexity with confidence, and consistently delivers exceptional executive support. Key Responsibilities * Provide proactive, high-level administrative support to multiple senior legal executives, serving as a trusted advisor and primary point of coordination * Independently manage complex and frequently changing executive calendars, ensuring alignment across stakeholders, time zones, and business priorities * Anticipate scheduling conflicts, priority shifts, and potential issues; recommend and implement solutions with minimal direction * Coordinate and book domestic and international travel in accordance with company policies and executive preferences, proactively monitoring itineraries and adjusting plans in response to changes or disruptions * Prepare, reconcile, and submit accurate executive expense reports, ensuring completeness, compliance, and timely submission * Plan and execute logistics for Legal team offsites, leadership meetings, and large-scale group events, including venue selection, agendas, materials, travel coordination, and on-site support * Manage executive correspondence and information with professionalism, discretion, and sound judgment * Handle sensitive, confidential, and time-critical matters with the highest degree of integrity and confidentiality * Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and smooth operations Required Qualifications (Must Haves) * 5+ years of experience in executive support, operations, project coordination, or business administration * Demonstrated ability to support multiple executives simultaneously while managing competing priorities * Strong proficiency with Microsoft tools (Outlook, Word, Excel, PowerPoint, Teams) * Proven ability to work independently, make informed decisions, and drive outcomes without constant oversight Preferred Qualifications (Nice to Haves) * Experience in a large corporate or global organization * Prior experience supporting more than one executive * Experience supporting Legal, Finance, or other highly regulated functions Core Skills * Executive & administrative support * Calendar and travel management * Expense reporting and compliance * Microsoft Office expertise * Legal and/or finance environment exposure Soft Skills & Competencies * Exceptional anticipation skills with the ability to think several steps ahead * Highly organized, detail-oriented, and self-directed * Clear, professional verbal and written communication * Strong judgment and confidence navigating ambiguity * Ability to remain calm, adaptable, and solution-oriented under pressure Experience Level Intermediate Job Type & LocationThis is a Contract to Hire position based out of Chicago, IL. Pay and BenefitsThe pay range for this position is $27.00 - $34.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully onsite position in Chicago,IL. Application DeadlineThis position is anticipated to close on Apr 28, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.