Pre-Award Specialist

Join a dynamic, researchdriven team advancing the future of imaging science at UW-Madison! The Department of Radiology in the School of Medicine and Public Health is seeking a highly motivated professional to support our expanding research enterprise. Reporting to the Grants and Contracts Manager, this position plays a key role in enabling innovative, collaborative research funded by federal and private sponsors and developed in partnership with leading industry collaborators.

In this role, you will work closely with the Medical Imaging and Research Support team (MIRS), investigators across Radiology and partnering departments, as well as the SMPH Dean's Office and the Office of Research and Sponsored Programs. You will be responsible for a range of preaward research administration activities-including preparing and submitting proposals, developing budgets, reviewing and coordinating contract negotiations, managing subcontract and consultant agreements, and preparing departmental grant activity reports. You will also contribute to the financial integrity of research operations at the Wisconsin Institutes for Medical Research (WIMR), supporting accurate billing processes and helping ensure compliance with sponsor and federal requirements.

If you're looking to grow professionally in a collaborative environment where administrative expertise directly supports scientific discovery-and to do so in Madison, one of the nation's best places to live-this role offers a meaningful opportunity to help propel innovation in medical imaging.

Additional Job Details:

• This position is primarily remote, with occasional onsite meetings as requested by leadership.

• The successful candidate will possess and/or demonstrate the following: Ability to build and maintain professional relationships; Ability to work independently and research questions to find answers; Willingness to follow written and verbal instructions; Ability to communicate professionally and effectively via phone calls, virtual meetings, and email.

• Prepares and routes proposals, award documents, and sponsored project agreements according to established policies and procedures while adhering closely to deadlines

• Reviews proposal budgets and ensures allowability and accuracy of requested costs per sponsor and campus guidelines

• May work with campus partners to establish new accounts in the financial accounting system

• May identify funding opportunities and disseminate to principal investigators

School of Medicine and Public Health, Department of Radiology, Grants Administration

Join UW Radiology and UW Health-A Legacy of Innovation

The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927-when Dr. Ernst Pohle was appointed as the first professor of Radiology-the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health's world-class medical enterprise.

What Sets Us Apart

• Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.

• Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.

• Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhance investigative success.

• Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment-one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Visit our official website to learn more about our work and opportunities.

The starting salary for the position is $63,000; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Faculty /Academic Staff Benefits Flyer 2026

• Experience working with contractual agreements and/or accounting/financial systems.

• Experience with federal and non-federal payors/sponsors.

• Experience working in a healthcare and/or higher education environment.

• At least 1 year of substantial involvement in research and sponsored programs working with pre-award grant administration, including electronic grant submissions, and reporting.

Bachelor's Degree Preferred

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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

* Cover letter required
* Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Amanda Joncas, ajoncas@wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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