New

Research Contract/Grant Specialist

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Apr 16, 2026

Position Details

Position Information

Recruitment/Posting Title	Research Contract/Grant Specialist
Job Category	URA-AFT Administrative
Department	Institute for Health, Health C
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Research Contract/Grant Specialist for the Center for Pharmacoepidemiology and Treatment Science ( PETS). This position will report to the PETS Center Director of Sponsored Research. This role will work closely with the Rutgers Institute for Health Business Office and support multiple PETS Core Faculty to play a key role in coordinating grant submissions and post-award grant support. Among the key duties of the position are the following: Provides pre-award grant support, including preparing submission materials and aiding grant proposal development. Facilitates the administrative coordination and execution of contracts, data use agreements, subawards, and related items. Facilitates ongoing subaward, contract, and procurement lifecycle (including preparing initial materials for Purchase Order generation and ensuring timely invoice submission) for study-specific post-award processes. Establishes research contracts with federal agencies and pharmaceutical industry. Reviews monthly/quarterly project reconciliations for accuracy of grant charging Prepares relevant documents for submission for regulatory approval by Institutional Review Boards. Collaborates with and provide mentorship to junior personnel in the Project Specialist track. Ensures all appropriate human subjects research regulatory approvals are obtained and documented, and confirm that all study personnel meet required training and compliance standards. Monitors grant timelines, support budget allocation/projections, identify potential delays, and implement solutions to keep spending on track. Maintains regular communication with core faculty, Rutgers Institute for Health Business Office representatives, and Sponsors. Assists in the submission of study deliverables, such as progress reports and final study reports. Establishes mechanisms to track progress of completion of grant pre-award and post-award documents. Attends continuing education and compliance training, as necessary.
FLSA	Exempt
Grade	06
Salary Details
Minimum Salary	77919.480
Mid Range Salary	96454.480
Maximum Salary	114989.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in business administration, public health, life sciences, research administration, finance, or a related field and five (5) or more years of progressively responsible experience in sponsored research administration, grants management, contracts, or research operations within a university, academic medical center, or comparable research environment.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledgeable of federal, state, foundation, pharmaceutical industry, and sponsored research regulations, particularly NIH and the US FDA, and strong working knowledge of pre-award and post-award research grant submission processes and grant administration. Knowledgeable of financial management principles for sponsored projects. Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook). Strong interpersonal skills, including excellent oral and written communication skills. Ability to successfully balance multiple responsibilities, solve problems with little guidance, prioritize multiple tasks, and interact successfully with a wide range of individuals at all levels of the University and external community. Ability to work in a fast-paced, deadline-driven environment. Ability to maintain professional demeanor and complete work consistent with the vision, missions, values, and priorities of the PETS Center.
Preferred Qualifications	Master's degree in business administration, public health, life sciences, research administration, finance, or a related field.
Equipment Utilized	Office computer.
Physical Demands and Work Environment	Standing, sitting, walking, talking, hearing, and typing. No special vision requirements. Ability to lift 25 lbs. Light physical activity possible. Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	26ST0726
Posting Open Date	04/16/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement