Real Estate Portfolio Data Manager

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Real Estate Portfolio Data Manager is responsible for building, maintaining, and governing Georgia Techs central repository of real estate space information. This role ensures the accuracy, consistency, and accessibility of property, lease, and space data used by campus stakeholders to support planning, financial analysis, compliance, and decision making. The position oversees data standards, documentation practices, and quality controls for real estate records, including deeds, leases, surveys, space assignments, and utilization data. The role collaborates closely with Real Estate Development, Facilities, Finance, and Institute partners to improve transparency, reduce risk, and enable data driven portfolio management in a decentralized environment.

Typically, will interact consistently with Georgia Tech staff and leadership, affiliated organizations, external stakeholders including landlords, brokers, and consultants, vendors, and building property management personnel.

Typically, will advise and assist staff, cross-functional partners, and external stakeholders on real estate portfolio data, lease documentation and tracking, reporting requirements, and portfolio coordination processes.

This position will supervise: N/A

Job Duty 1 - Develop and maintain a centralized repository for real estate documentation including leases, easements, surveys, environmental reports, site plans, and transaction documentation.
Job Duty 2 - Coordinate with Facilities Management, Campus Planning, Capital Projects, Finance, Legal Affairs, and other campus partners to reconcile discrepancies in documentation and portfolio data, and to support reporting and transaction activities.
Job Duty 3 - Establish standardized naming conventions, metadata requirements, and file structures to ensure consistent documentation governance and accessibility across the real estate portfolio.
Job Duty 4 - Maintain a centralized database of real estate lease agreements including premises information, lease terms, rent schedules, renewal options, escalation structures, and critical dates.
Job Duty 5 - Track lease expirations, renewal timelines, notice periods, and compliance obligations; monitor adherence to lease terms, contractual requirements, and institutional policies; and provide alerts and reporting to unit leadership and relevant stakeholders.
Job Duty 6 - Support lease abstraction and documentation review to ensure accuracy and completeness of real estate transaction records and portfolio documentation.
Job Duty 7 - Maintain portfolio and property data including building attributes, ownership records, parcel information, zoning classifications, and square footage data.
Job Duty 8 - Develop and maintain portfolio reports, dashboards, and analytics related to Georgia Tech's real estate portfolio, including lease timelines, portfolio summaries, space utilization metrics, and asset data.
Job Duty 9 - Conduct research and analysis related to commercial real estate market conditions, comparable lease transactions, portfolio trends, and industry best practices to support strategic planning and real estate decision-making.
Job Duty 10 - Perform other job-related duties as assigned.

Educational Requirements
Bachelor's Degree in Real Estate, Business Administration, Information Systems, Facilities Management, Urban Planning, or a related field; or an equivalent combination of education and experience.

Required Experience
Minimum four years of job-related experience in commercial real estate, lease administration, facilities management, data management, or portfolio operations.

65,202-$88,673 Annually.

ABILITIES
- Ability to manage multiple priorities and deadlines simultaneously
- Ability to synthesize complex data into actionable information for leadership decision-making
- Ability to coordinate across multiple campus units and external stakeholders
- Strong written and verbal communication skills

SKILLS
- Commercial real estate documentation and lease structures
- Real estate transaction processes and portfolio management practices
- Data governance and document management syst
- Advanced organizational and documentation management skills
- Strong Excel and data analysis capabilities

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a position of trust + education + credit background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening