Clerical Assistant 2

The Pennsylvania State Police is looking for an enthusiastic Clerical Assistant 2 who enjoys meaningful work. You will support important firearm licensing activities that keep Pennsylvanians informed and protected. This position offers steady, rewarding tasks in a supportive team environment. Bring your focus and motivation to a role that helps keep vital records accurate and secure.

This role supports the Pennsylvania State Police by handling key steps in firearm license and permit documentation. You will work with important records that must stay accurate and confidential. As a Clerical Assistant 2, you will perform the following duties:

• Permit Processing: Review and update License to Carry and Sportsmans Firearm Permit records for accuracy
• Data Entry: Enter and verify State Police documents in the automated system with careful attention to detail
• Information Review: Organize, encode, and extract needed details before completing data entry tasks
• Confidentiality Compliance: Follow all laws and policies related to maintaining secure and confidential records
• Agency Communication: Contact Sheriff and County Treasurer offices to request missing information and explain required procedures

• Full-time employment.
• Work hours are 8:15 AM - 4:15 PM, Monday - Friday, with a 30 minute lunch.
• Free Parking
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.
  
  

• All employees must obtain active Commonwealth Law Enforcement Assistance Network (CLEAN) certification issued by the Pennsylvania State Police within the probationary period and maintain the same for the duration of employment in this job.

• You must have two (2) years of data entry experience.
• You must have two (2) years of customer service experience.
• You must be willing to work onsite full-time. Teleworking is not an option as part of this position's work schedule.
• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
  
  

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers or additional information.
  
  

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.htmland click on Veterans.
  
  

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).
  
  

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.