Building Manager - Facilities Management Division

Please Note: This announcement will remain open until a sufficient number of applications are received and may close at any time

The Building Manager is responsible for overseeing the daily operations, maintenance, and administration of an assigned portfolio of county-owned and leased facilities of varying size and complexity. This role involves both field and office work to ensure facilities are maintained in a safe, functional, and compliant condition.

The Building Manager responds to tenant concerns and complaints by conducting investigations, determining appropriate corrective actions, and performing follow-up inspections to ensure issues are resolved in accordance with established standards and recommendations.

Responsibilities include conducting routine inspections of facilities and property components, including roofs, grounds, structural systems, mechanical equipment, life safety systems, cleanliness, waste management practices, pest control conditions, preventive maintenance programs, and the overall appearance of building interiors and exteriors. The Building Manager identifies deficiencies, documents findings, and prepares work orders, inspection reports, capital project justifications, and related correspondence.

The Building Manager also monitors contracted services, including janitorial, grounds maintenance, and pest control operations, to ensure compliance with contractual obligations and county regulations. Deficiencies are documented through inspection reports, notices of noncompliance, and related communications, while maintaining accurate service contract records and files.

This position supervises county staff and contracted personnel engaged in facility maintenance activities. Duties include assigning and delegating workloads, instructing personnel on proper work methods and procedures, inspecting completed work for quality and compliance, and preparing necessary reports and documentation.

The Building Manager plans and coordinates maintenance and capital improvement projects by developing scopes of work, estimating labor and material requirements, preparing procurement documentation, managing construction activities, overseeing punch list and warranty processes, and maintaining project status reports. The position serves as a liaison with contractors, evaluates contractor performance, negotiates services and materials within budgetary guidelines, and authorizes or declines payments based on service quality and contract compliance.

Additional responsibilities include preparing purchase requisitions, assisting with budget development and financial planning for maintenance and capital improvement programs, evaluating facilities to identify long-term capital improvement needs, and developing corrective action plans based on audit findings to ensure compliance with applicable certifications, regulations, and board standards.

The Building Manager serves as a primary point of contact between the division and internal and external stakeholders, including elected and appointed officials, and maintains strong professional relationships with customers and agency representatives.

The role also includes developing and delivering facility management training programs for division staff and other county agencies, maintaining accurate administrative records, and utilizing software applications such as Adobe Acrobat, Microsoft Excel, Outlook, Word, and computerized maintenance management systems (CMMS) to support operational activities.

Performs other related duties as assigned.

General Description

Highly responsible supervisory and technical duties in planning and implementing diverse aspects of property management for an assigned County facility or facilities.

Works independently, under limited supervision, reporting major activities through periodic meetings.

Minimum Education and Experience Requirements

Requires an Associate degree from an accredited college or university with major coursework in public business administration, planning, engineering or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires four (4) year's experience in facilities management including one (1) year of supervisory and administrative experience.

Special Certifications and Licenses

None.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Interacts, establishes and regularly maintains working relationships with customers including elected and appointed officials.

Delegates and assigns daily workload/work orders for subordinate employees stationed in various facilities within assigned property portfolio.

Performs routine inspection of building infrastructure, mechanical equipment and life safety systems to find deficiencies and generate corrective action plans.

Evaluates contractor performance, authorizes/declines payment on said services based on quality.

Performs project management on assigned capital improvement projects. Develops scope of work, procurement submittal, notice to proceed, construction, punch list and warranty activity.

Conducts meetings with contractors to negotiate materials and services based on needed scope of work and budget.

Reviews internal audits and develops individual corrective action plans to ensure compliance for certifications and/or board standards in applicable facilities.

Evaluates facilities to develop capital improvement plans.

Develops and administers Facility Management specific training classes for division and other county agencies.

Prepares purchase requisitions.

Provides input on budgetary decisions and assists in the financial process for developing capital and maintenance plans.

Performs related work as assigned.

Competencies

• Manages Complexity:
  Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Quickly determines the most critical data and focuses analysis there; recognizes even subtle symptoms that indicate problems; probes deeply for root causes; uses systematic problem-solving methods. Well.
• Resourcefulness:
  Secures and deploys resources effectively and efficiently. Seeks best approaches to conserve resources and minimize waste. Consistently finds creative approaches and workarounds to get the work done with very constrained resources, skillfully matching the types of resources to the specific challenge.
• Plans and Aligns:
  Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups'. Looks ahead to determine and obtain needed resources to complete plans.
• Ensures Accountability:
  Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
• Drives Results:
  Consistently achieves results, even under tough circumstances. Holds self to high standards of performance; sets some challenging goals; wants to achieve meaningful results; pursues initiatives/efforts to successful completion and closure. Focuses on key goals, even during setbacks and obstacles.
• Communicates Effectively:
  Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Disseminates knowledge, insights, and updates in a polished, precise, and compelling manner. Demonstrates a deep interest in others' comments. Creates rich documents and reports.
• Drives Engagement:
  Creates a climate where people are motivated to do their best to help the organization achieve its objectives. Readily includes people and ensures their efforts are recognized; seeks to learn from their success. Ensures that people understand exactly why the work is important and meaningful.
• Persuades:
  Uses compelling arguments to gain the support and commitment of others. Gives many insightful suggestions and offers thoughtful positions, once informed about the issues. Thinks carefully and solicits insight into how to build a compelling argument that resonates with others' interests.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of mechanical or electronic office or shop machines or tools within moderate tolerances or limits of accuracy.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to vibration; fumes and/or noxious odors.

County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

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Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

County-wide Emergency Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.