Senior Administrative Support

Company Overview

Concordia Consulting Group (working in partnership with Pantheon Data) a private, small business based in the Washington, DC, area. Concordia Consulting Group (CCG) was founded in 2024, specializing in providing innovative business solutions and expert consulting services to the Department of Homeland Security (DHS) & the Navy. With a commitment to delivering exceptional results, we collaborate with organizations to streamline operations, enhance efficiency, and drive growth. We value professionalism, adaptability, and a client-first approach to ensure sustainable success. Joining Concordia means becoming part of a company that fosters collaboration, innovation, and continuous learning.

Position Overview

This senior-level position is responsible for the seamless operation of high-profile meeting spaces, including the Business Center and seven specialized conference rooms. The role combines administrative management with hands-on technical support, ensuring that all USTDA training sessions, delegation events, and board meetings are professionally supported from a facility and audio-visual perspective.

Responsibilities

• Lead the physical setup of furniture, refreshment stations, and audio-visual/teleconferencing equipment for approximately 50-60 events annually.
• Provide real-time technical support during events, resolving issues with microphone connectivity, monitor access, and presentation displays.
• Manage reservations and maintain the events calendar for the Business Center and the USTDA's conference rooms.
• Create and edit audio-visual content, including professional presentations and videos for government use.
• Conduct bi-weekly walkthroughs of conference spaces to check equipment function and stock levels; elevate critical IT or facility issues to the COR.
• Assist with records management tasks, ensuring that government documents and project reports are accurately tracked and stored.
• Evaluate the effectiveness of administrative programs and implement policy changes to improve business processes.
• Support the Office of Administration in areas such as building management, human resources, and security protocols.

Required Skills and Experience

• At least 10 years of administrative management or relevant professional work experience.
• Proven experience in setting up complex board, training, or conference rooms.
• Experience creating and implementing organizational policies and procedures.
• Proficient in a variety of IT programs, databases, and computerized systems.
• Expertise in troubleshooting AV equipment such as microphones and monitors.
• Physical ability to move a large number of files and/or heavy file boxes.

Preferred Skills and Experience

• Professional Records Management training or certification.
• Experience in administrative areas such as office management, HR support, or facilities management.

Education

College degree required in Business, Information Management, or a related field; relevant certifications are preferred.

Clearance Requirements

U.S. Citizenship with the ability to obtain and maintain a Secret Security clearance.

Work Location

Arlington, VA (USTDA Headquarters)

Compensation

The salary range for this position is $75,000 - $105,000. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Benefits Overview

We are always looking for good people! Concordia Consulting Group is committed to providing its employees with competitive salaries and benefits in order to increase employee satisfaction and productivity.

Concordia Consulting Group Important Information

All qualified applicants will be considered for employment without regard to disability, status as a protected veteran, or any other status protected by applicable federal, state, local, or international law.

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.