Assistant Vice President of Advancement Operations - Harvey Mudd College

Another Source's client, Harvey Mudd College, is recruiting an Assistant Vice President of Advancement Operations to join their team in Claremont, California. You will have the opportunity to work a hybrid schedule.

Here's a little about Harvey Mudd College:

Harvey Mudd College (HMC) is one of the nation's premier liberal arts colleges focused on science, technology, engineering, and mathematics. Part of The Claremont Colleges consortium, HMC offers the best of both worlds-a close-knit, highly collaborative academic environment paired with the resources and opportunities of a larger university ecosystem. Known for its rigorous curriculum, strong return on investment, and exceptional career outcomes, Harvey Mudd consistently ranks among the top colleges in the country.

With a student-to-faculty ratio of 8:1 and a mission centered on producing leaders who understand the impact of their work on society, HMC is in an exciting phase of growth and momentum. The College is currently in the quiet phase of a capital campaign, making this an especially compelling time to join and contribute to its future.

Learn more: https://www.hmc.edu/about/facts/

About this role:

Harvey Mudd College's Office of College Advancement is seeking an Assistant Vice President of Advancement Operations and Campaigns (AVP). Reporting to the Vice President for Advancement, the AVP is a senior executive leader responsible for the design, integration, and oversight of the systems, policies, analytics, and campaign infrastructure that enable Harvey Mudd College's fundraising success.

This newly structured role offers a unique opportunity to shape and lead the foundational architecture required for an ambitious comprehensive campaign and sustained annual fundraising exceeding $25 million. The AVP embeds operational excellence, accountability, and strategic discipline across Advancement, while partnering closely with senior leadership to translate institutional priorities into executable fundraising strategy.

The Assistant Vice President of Advancement Operations and Campaigns serves as the operational and strategic anchor for the advancement enterprise, ensuring that data integrity, financial stewardship, prospect strategy, donor relations, and campaign execution function as a cohesive, high-performing whole.

As a key campus leader and leader within the Office of College Advancement, the AVP supports the objective to cultivate and sustain a robust culture of philanthropy that reflects belief and confidence in Harvey Mudd College's leadership and mission. The role reinforces that every gift supports people and programs across campus while promoting a sense of hospitality, giving, and generosity.

Scope & Impact

Executive Leadership and Organizational Strategy

Provide strategic direction and day-to-day leadership for the Operations and Campaigns division, overseeing approximately 10 professional staff across Donor Relations, Prospect Development, and Advancement Services.

• Ensure that advancement operations function as an integrated system supporting frontline fundraising, volunteer leadership, and institutional priorities.

• Oversee divisional budget, staffing models, workflows, and technology investments to ensure readiness for a campaign environment and long-term scalability.

• Build and mentor a cohesive, forward-looking team grounded in data-informed decision making, professional development, and continuous improvement.

Prospect Development, Portfolio Strategy, and Analytics

• Lead prospect identification, research, qualification, and prioritization to sustain a strong pipeline of major and principal gift opportunities.

• Establish and monitor clear metrics for portfolio balance, movement, and velocity; lead regular portfolio review processes in partnership with Development leadership.

• Design, refine, and enforce a disciplined moves-management framework within the CRM, ensuring transparency, accountability, and strategic progression from discovery through stewardship.

• Leverage data analytics, wealth screening, and predictive tools to inform prospect strategy and maximize fundraising effectiveness.

Campaign Architecture, Governance, and Execution

• Lead the operational planning and execution of Harvey Mudd College's comprehensive fundraising campaign, ensuring alignment with the strategic plan, institutional priorities, and leadership expectations.

• Support campaign governance structures, including internal and external committees, volunteer leadership roles, timelines, and deliverables.

• Develop and maintain sophisticated dashboards and reporting tools that provide the Vice President, President, and senior leadership with real-time insight into campaign progress, pipeline health, and goal attainment.

• Partner closely with the AVP for Development, Advancement Communications, and campus leadership to ensure campaign goals, messaging, and execution are fully aligned.

Advancement Services, Systems, and Financial Integrity

• Ensure best-in-class performance in gift processing, records management, database integrity, and donor data security.

• Lead the implementation and use of advanced tools, including FundMiner, to support campaign counting, fund vitality analysis, and endowment performance monitoring.

• Develop and implement division-wide policies and standards, including campaign counting, gift acceptance, naming conventions, and internal controls.

• Partner with Business Affairs, Finance, and IT to ensure compliance with IRS regulations, audit requirements, and institutional financial controls.

Institutional Partnership and Leadership Support

• Serve as a strategic partner to the Vice President for Advancement and senior leadership, aligning advancement operations with campaign, fundraising, and engagement objectives.

• Represent Advancement Operations in cross-campus initiatives, advocating for systems, data, and process needs that support institutional goals.

• Ensure continuity of critical advancement systems and operations, including responsiveness during peak campaign periods or system disruptions.

• Develop and maintain collaborative relationships with key offices and partners across campus, including the President's Office, the Dean of Faculty Office, Admission, Financial Aid, Student Affairs, Financial Affairs, Communications & Marketing, academic departments and centers, and Career Services, to coordinate and amplify engagement opportunities.

What we would like to see from you:

• Education: Bachelor's degree from an accredited institution.

• Experience: 7 to 10+ years of progressive advancement or operations experience, including 5+ years in a senior leadership role overseeing campaign infrastructure, operations, research, advancement services and donor relations.

• Technical Skills: Proficiency with fundraising CRMs (e.g., Salesforce, Blackbaud), campaign and donor reporting, and a track record of transitioning manual workflows into automated, system-driven processes.

• Communication: Exceptional written and verbal skills, with a proven ability to translate complex data or institutional successes into compelling, donor-centric narratives.

• Executive Presence and Discretion: Confidence interacting with high-profile donors, board members, and executive leadership, while maintaining absolute confidentiality with sensitive financial data.

• Management: A proven track record of managing, mentoring professional staff across diverse operational functions (e.g., data, research, donor relations); ability to set high performance expectations and build a culture of continuous improvement grounded in trust.

• Comprehensive Campaigns: Experience building and managing the infrastructure procedures, and policies for comprehensive campaigns, with a proven ability to design executable workflows, align divisional budgets, and establish precise pipeline tracking and performance metrics.

• Flexibility: Ability to work independently and commit to occasional evening or weekend hours for major fundraising events.

Desired Qualifications

• Education: Master's degree in Business Administration (MBA), Finance, Non-Profit Management, Higher Education Administration, Data Analytics, or a related field.

• Specialized Software: Hands-on experience with specialized fund-management and endowment tracking software

Compensation & Benefits

The anticipated annual salary range for this position is $155,000-$175,000.

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

#AS1